The Association of Southern African National Roads Agencies (ASANRA) comprises National Road Agencies/Authorities, or Government Departments responsible for road infrastructure, traffic policy and regulatory reforms of SADC Member States. The Association was established in March 2001 in line with the SADC Protocol on Transport, Communications and Meteorology. ASANRA’s main goal is to enhance regional policy coordination and road transport systems integration in order to improve intra-regional road transport efficiency and lower transport costs. ASANRA is looking for a suitably qualified and experienced candidate to fill the position of Administration Assistant tenable at its Secretariat in Lilongwe, Malawi. The Administrative Assistant will report to the Finance and Administration Officer and will be responsible for providing administrative, clerical, financial, logistical and operational support to ASANRA. The successful candidate will play a key role in ensuring efficient office operations, coordinating events and meetings, supporting communication and stakeholder engagement activities, maintaining records, and assisting with resource mobilization initiatives within the prescriptions of ASANRA policies and regulations
Job Summary
- Type: full-time
- Location: Lilongwe
- Category: Administration
- Closing Date: 2026-07-23
Key Responsibilities
- Manage reception services, telephone communications, correspondence and mail.
- Maintain efficient filing and records management systems, both physical and electronic.
- Ensure office equipment and supplies are properly maintained and managed.
- Assist in procurement processes and inventory management.
- Support petty cash administration and preparation of payment vouchers.
- Coordinate meetings, workshops, conferences and other organizational events.
- Assist with travel and logistical arrangements for staff and stakeholders.
- Support management of the ASANRA website, digital platforms and organizational communications.
- Maintain stakeholder, partner and donor databases.
- Assist in fundraising, sponsorship, partnership development and other resource mobilization initiatives.
- Perform any other duties as may be assigned by management.
Requirements
- Advanced Diploma in Secretarial Studies, Business Administration, Public Administration or related field; Degree will be an added advantage.
- Minimum of two (3) years’ relevant work experience in a similar position.
- Excellent written and spoken English communication skills.
- Computer literacy with proficiency in Microsoft Office applications and internetbased tools.
- Strong organizational, interpersonal , multitasking skills and ability to work in a team.
- Knowledge of event coordination, digital communications and stakeholder engagement will be an added advantage.
- Possession of a valid SADC Motor Vehicle Driving Licence will be an added advantage.
How to Apply
Interested candidates should send their applications under a confidential cover together with detailed and updated Curriculum Vitae that clearly stipulate the date of birth of the applicant, names of three traceable referees and copies of certificates to: –
The Finance and Administration Officer
ASANRA
Post Office Box 754
LILONGWE
Email address: rchunga@asanra.com
Closing date for the receiving of applications is Thursday, 23rd July 2026.
Only shortlisted candidates will be acknowledged.
The Finance and Administration Officer
ASANRA
Post Office Box 754
LILONGWE
Email address: rchunga@asanra.com
Closing date for the receiving of applications is Thursday, 23rd July 2026.
Only shortlisted candidates will be acknowledged.
About the Company
The Association of Southern African National Roads Agencies (ASANRA) is a prominent regional body dedicated to advancing road infrastructure and management across Southern Africa. Malawi, through its National Roads Authority, is an active member, benefiting significantly from the association's collaborative initiatives. ASANRA focuses on harmonising road standards, facilitating knowledge exchange, and building capacity among national road agencies, directly impacting road development within Malawi. Through workshops, regional studies, and the promotion of shared best practices, the organisation contributes to more efficient and sustainable road networks. This commitment helps ensure Malawi's road sector aligns with regional advancements for enhanced connectivity and economic progress.
Supporting Malawi's road sector development through regional collaboration.
Frequently Asked Questions
What qualifications and education are typically required for an Administration Assistant role like this in Malawi?
A Diploma or Bachelor's degree in Business Administration, Secretarial Studies, or a related field is generally preferred. Proficiency in Microsoft Office Suite and strong communication skills are also essential.
What are the common day-to-day responsibilities for an Administration Assistant in a Malawian office environment?
Duties typically involve managing office correspondence, scheduling appointments, maintaining filing systems, and preparing reports. You would also provide general administrative support to staff and ensure office operations run smoothly.
What is the typical work culture and what are the professional expectations for an Administration Assistant in Malawi?
Punctuality, professionalism, and a respectful attitude towards colleagues and superiors are highly valued in Malawian workplaces. A proactive approach, attention to detail, and excellent interpersonal skills are key for success.
What are the realistic career progression opportunities for an Administration Assistant within organizations in Malawi?
With demonstrated competence and experience, an Administration Assistant can progress to roles such as Senior Administrator, Office Manager, or specialized support positions. Continuous learning and professional development are crucial for advancement.
What common benefits package can an Administration Assistant expect from employers in Malawi?
Standard benefits usually include paid annual leave, sick leave, and potentially a medical aid scheme or pension contributions. The exact benefits offered will vary based on the specific employer and their policies.
How should I best prepare my application, and what do Malawian employers specifically look for in an Administration Assistant candidate?
Ensure your CV highlights relevant administrative experience, strong computer skills, and soft skills like organization and communication. Employers seek reliable, adaptable candidates with a strong work ethic and good problem-solving abilities.