Position: Office Assistant
Duty Station: Zomba
Employment Type: Full-time
Job Purpose
The Office Assistant will provide administrative and office support services to ensure the smooth day-to-day operations of the office. The successful candidate will be responsible for maintaining a clean and organized working environment, supporting office administration, and assisting with routine logistical duties.
Job Summary
- Type: full-time
- Location: Zomba
- Category: Administration
- Closing Date: 2026-08-10
Key Responsibilities
- Maintain cleanliness and tidiness of the office premises, including offices, meeting rooms, kitchen, and surrounding areas.
- Prepare and serve tea, refreshments, and meals during meetings, workshops, and official events.
- Receive and direct visitors in a professional and courteous manner.
- Photocopy, scan, file, and organize office documents.
- Deliver and collect documents and parcels within and outside the office as assigned.
- Monitor office, kitchen, and cleaning supplies and report replenishment needs.
- Assist in setting up meeting rooms and arranging furniture and equipment for meetings and workshops.
- Support office administrative and logistical activities as required.
- Ensure proper care and safe use of office equipment and property.
- Perform any other duties assigned by the supervisor.
Requirements
- Malawi School Certificate of Education (MSCE) or equivalent.
- A Certificate in Office Administration or a related field will be an added advantage.
- At least one (1) year of relevant work experience is desirable.
- Good communication, organizational, and interpersonal skills.
- Honest, reliable, and able to work with minimum supervision.
How to Apply
A cover letter
Updated Curriculum Vitae (CV)
Copies of relevant certificates
Contact details of three traceable referees
Applications should be clearly marked “Application for the Position of Office Assistant” and addressed to:
The Human Resources and Administration Manager
Churches Action in Relief and Development (CARD)
P.O. Box 2733
Blantyre, Malawi
Applications should be submitted by hand to the CARD Zomba Office no later than 24th July 2026.
Only shortlisted candidates will be contacted.
CARD is an equal opportunity employer and encourages applications from qualified women and persons with disabilities.
About the Company
Churches Action in Relief and Development (CARD) stands as a prominent church membership organization dedicated to humanitarian efforts and sustainable progress within Malawi. Established and formally registered on May 6, 1997, with the NGO Regulatory Authority (NGORA), CARD operates as a key non-governmental actor in the country. The organization mobilizes its extensive church network to implement vital relief operations and comprehensive development programs. These initiatives are strategically designed to enhance community resilience, foster improved livelihoods, and drive socio-economic advancement across various regions of Malawi.
Empowering Malawian communities through church-led relief and sustainable development.
Website: https://cardmalawi.org/
Frequently Asked Questions
What are the typical educational qualifications and skills required for an Office Assistant role in Malawi?
Most employers in Malawi look for candidates with a Malawi School Certificate of Education (MSCE) or a diploma in Business Administration or Secretarial Studies. Proficiency in Microsoft Office Suite and good communication skills are also essential.
What are the common day-to-day responsibilities of an Office Assistant in a Malawian NGO setting?
Daily tasks often include managing office supplies, handling correspondence, scheduling appointments, and maintaining accurate records. You would also provide general administrative support to ensure smooth office operations.
What is the typical work culture and what are the key expectations for an Office Assistant in a Malawian organization like CARD?
Malawian work culture emphasizes respect, teamwork, and punctuality. Employers expect reliability, a proactive approach to tasks, and a willingness to learn and adapt within the organizational structure.
What are the realistic career progression opportunities for an Office Assistant within an NGO in Malawi?
With experience and further training, an Office Assistant can advance to roles such as Administrative Officer, Project Assistant, or even specialize in areas like HR or Finance administration. Continued professional development is key to upward mobility.
What kind of benefits can a successful candidate typically expect for an Office Assistant role in Malawi?
Common benefits in Malawi often include annual leave, sick leave, and sometimes medical aid contributions. Pension schemes are also increasingly offered, especially by larger or established organizations like NGOs.
What is the best way to apply for an Office Assistant role in Malawi, and what do employers typically look for in applications?
Applications usually require a detailed CV and a cover letter outlining your relevant experience and motivation. Employers in Malawi value clear communication, demonstrated administrative skills, and a genuine interest in the organization's mission.