The Assistant Depot Manager (ADM) is responsible for all storage and handling operations and bulk vehicle delivery services at the depot. He/she is to maintain the depot operations ensuring that products sold are handled, stored and delivered meeting the required standards, and that operations facilities conform to all the latest Puma Energy Health, Safety, Security and Environmental (HSSE) standards, local legislation and Safety System SAPS requirements, ensuring that the depot is managed efficiently and safely.
Job Summary
- Type: full-time
- Location: Blantyre
- Category: Operations Management
- Closing Date: 2026-08-25
Key Responsibilities
- Health, Safety, Security and Environment (HSSE) and Compliance
Acts as the depot HSSE Coordinator and accountable for all HSSE aspects on the operation in accordance with the PUMA HSSE Policy, operations procedures, Internal Controls, SAPS Manual and Legislated standards.
Ensures that the depot meets all its HSSE Objectives and depot maintenance requirements. - Storage and Handling / Stock Management of 2 Blantyre Depots
Directs the storage and handling Team at the Depot on HSSE to ensure adherence to legislation and HSSE Puma policy.
Ensures that bulk fuel receipts (rail or road) and storage at the depot/terminal are carried out according to requirements of Puma Operating Procedures and that all critical task procedures are consistently and fully adhered to.
Manages product loss/gain during receipt and storage with object of keeping in-transit and storage loss/gain within tolerance. Investigate and report on any out of variance stock losses/gains. - Vehicle Delivery Services
Drives actual performance versus transport plan through key performance indicators, having periodic reviews and coaching with Bulk Vehicle Drivers (BVOs) to optimise results or to effect consequences where needed.
Encourages a culture of operational excellence within secondary transport operations by positively influencing key indicators in transport efficiency, HSSE and customer satisfaction towards “best in class”.
Ensures full compliance with PUMA policy, controls & standards, as well as legal requirements. - People Management
Personal Leadership – sets high personal standards, leads by example, ensures follow through, and demonstrates commitment to building a motivated workforce.
Ensures there are adequate resources to operate and maintain the site, including the preparation and maintenance of shift and leave schedules, to ensure the most efficient use of Depot Operators and BVOs for efficient service delivery. - Fixed and Mobile Plant Maintenance
Accountable for the maintenance of all equipment in the depot. This includes ensuring there are appropriate site specific preventative maintenance schedules in place for all equipment and that these are current.
Responsible for ensuring that sufficient spare-parts for continuity of operation are available and properly stored, and that replenishment orders are timeously made.
Requirements
- A degree in a technical field from a recognised institution.
- 5 years fuel storage and handling experience is highly desirable.
- Ability to use basic computer packages, Microsoft Office (Word, Excel and PowerPoint) and Outlook.
- Knowledge of Enterprise Resource Planning system or fuel storage system (Navision, Terminal Management System etc.) is an advantage.
- Must be able to handle a busy customer facing environment and manage external stakeholders.
How to Apply
Email: malawirecruitment@pumaenergy.com
Application Deadline: Tuesday, 25th August 2026 (Close of Business)
Female applicants are encouraged to apply.
About the Company
Puma Energy Malawi Limited is a licensed petroleum importer and distributor operating across Malawi, with bulk depots in Blantyre and Lilongwe. The company supplies wholesale and retail fuel—including petrol, diesel, and lubricants—to service stations, industries, and agricultural operators nationwide. It holds a valid license from the Malawi Energy Regulatory Authority (MERA) and complies with national fuel quality and safety standards. Puma Energy Malawi also supports local communities through infrastructure upgrades at its retail sites and partnerships with Malawian transport and logistics providers.
Fueling Malawi’s growth with reliable energy solutions
Frequently Asked Questions
What qualifications or certifications are typically required for an Assistant Depot Manager role in Malawi?
A minimum of a Diploma or Bachelor’s degree in Business Administration, Logistics, Supply Chain Management, or a related field is usually required. Relevant professional certifications such as those from the Chartered Institute of Logistics and Transport (CILT) or local equivalents like the Malawi Institute of Management (MIM) are valued. Prior experience in fuel depot operations or downstream petroleum logistics in Malawi significantly strengthens an application.
What does a typical day look like for an Assistant Depot Manager at a company like Puma Energy in Malawi?
Daily duties include supervising fuel receipt, storage, and dispatch; ensuring compliance with safety and environmental standards set by the Petroleum Control Commission (PCC) and Malawi Bureau of Standards (MBS); and coordinating with transporters, station managers, and regulatory inspectors. You’ll also manage inventory records, conduct routine equipment checks, and support the Depot Manager in daily operational reporting — often using both digital systems and manual logs common in Malawian depot settings.
How does the work culture and expectations differ for this role in Malawi compared to other countries?
In Malawi, strong interpersonal skills, respect for hierarchical reporting structures, and adaptability to infrastructure constraints (e.g., intermittent power, road conditions) are essential. Teamwork, punctuality, and visible commitment to safety and community responsibility are highly valued — especially given the high public visibility of fuel depots and their critical role in national energy supply.
What realistic career progression paths exist for an Assistant Depot Manager in Malawi’s downstream energy sector?
With consistent performance and further certification, progression commonly leads to Depot Manager, then Regional Operations Supervisor or Fleet & Logistics Coordinator within the same company or across similar firms like TotalEnergies or Vivo Energy Malawi. Some professionals pursue management roles in broader supply chain or HSE departments, while others leverage experience to move into regulatory advisory or private consultancy roles aligned with PCC or MBS frameworks.
What benefits can I realistically expect in this role, such as leave, medical aid, or pension?
Formal employers like Puma Energy Malawi typically offer statutory benefits including 21 days’ annual leave, maternity/paternity leave per Malawian Labour Law, and enrolment in the National Pension Scheme (NAPSA). Medical aid is often provided through group schemes with local providers like Medifund or Malawi Health Insurance Company (MHIC), and some employers supplement with outpatient allowances or wellness programmes tailored to depot staff needs.
How should I apply, and what do employers in Malawi specifically look for in candidates for this role?
Applications are usually submitted via email or online portals with a CV, certified academic/professional certificates, and a cover letter highlighting depot-specific experience and knowledge of Malawian fuel regulations. Employers prioritise proven safety record, familiarity with PCC licensing requirements, hands-on experience with fuel handling equipment, and evidence of leadership in multi-stakeholder environments — including interactions with local authorities and community representatives.