Job Summary
- Type: full-time
- Location: Chitipa
- Category: Education
- Closing Date: 2026-09-30
Key Responsibilities
- handle phone calls, emails and correspondence and school messages and services in a cautious and professional manner.
- maintain students and school records and ensure their confidentiality.
- act as a role model for students in behaviour, attire and professional grooming.
- supporting and implementing school regulations, policies procedures and accepted practices.
- support examination administration
- cleaning the assigned offices
- assisting in the organisation and planning of meetings and school events e.g., board management, recruitment, graduation, trainings, etc.
- provide all secretarial services to the school
- any other duties assigned from time to time
Requirements
- a holder of a secretarial certificate or certificate in information and communication technology in addition to an MSCE certificate. Those with a diploma in secretarial studies or ICT will have an added advantage.
- not more than 40 years old
- good in both spoken and written English.
- communicate professionally to different categories of people
- able to use modern information and communication technologies like internet emails and equipment like printers and photocopiers
- ready to work even at odd hours when need arises
Salary
Not specified
How to Apply
Phone: +265 995 209 358/+265 883 277 456
Address: Private Bag 7, Chitipa, Malawi
REF Code: HT/2026/VAC/01
About the Company
Kaseye Girls Secondary School is a secondary education institution operating in Malawi. Its official website (kaseyegirls.com) confirms its presence and activities within the country. The school has undertaken international engagement, such as a documented trip to Mauritius, to promote academic excellence and professional development among its students and staff. It is led by a headteacher and serves as a dedicated learning environment for girls in Malawi.
A girls' secondary school in Malawi promoting excellence and professionalism.
Website: https://kaseyegirls.com/
Frequently Asked Questions
What qualifications do I need to become a school secretary at a Malawian secondary school like Kaseye Girls?
Most schools require a minimum of MSCE or equivalent, plus a certificate or diploma in secretarial studies, office administration, or business management from a recognized institution like MANEB or a technical college. Proficiency in computer applications, especially Microsoft Office, is essential. Some schools may prefer candidates with prior experience in educational settings.
What are the typical day-to-day responsibilities of a school secretary in Malawi?
You will manage student records, handle correspondence, schedule appointments for the headteacher, maintain attendance registers, and process school fees and financial records. You also serve as the first point of contact for parents, visitors, and government officials. During exam periods, you assist with registration and results processing.
How does the work culture differ in Malawian government or mission schools compared to private schools?
Government and mission schools typically follow strict public service regulations with fixed working hours and hierarchical respect for senior staff. Private schools may offer more flexibility but often demand longer hours and broader responsibilities. In all settings, punctuality, discretion, and maintaining the school's reputation in the community are highly valued.
What benefits can I expect as a school secretary in Malawi?
Government and mission schools usually provide pension schemes through the Public Service Pension Fund, annual leave of about 24 days, and limited medical coverage. Private school benefits vary significantly by employer and may include housing allowances or transport subsidies. Always confirm specific benefits during the interview process as packages differ widely.
What career progression opportunities exist for school secretaries in Malawi's education sector?
With experience and further qualifications such as a diploma or degree in education management or public administration, you can advance to senior administrative roles like bursar, registrar, or deputy headteacher. Some secretaries transition into teaching after obtaining teaching qualifications. Professional development through MANEB or university evening programs supports upward mobility.
How should I apply for a school secretary position, and what do Malawian employers prioritize in candidates?
Submit a typed application letter, detailed CV, certified copies of certificates, and references to the school's address or district education office as advertised. Employers prioritize honesty, strong communication skills in English and Chichewa, computer literacy, and demonstrated reliability. Including a recommendation from a respected community member or former employer strengthens your application.