Job Summary
- Employer: TEVETA
- Job Type: Full-time
- Location: Lilongwe, Malawi
- Category: Technical
- Salary: MWK1,700,000 (gross salary before deductions) and shall be negotiable based on candidate’s qualifications and experience
- Closing Date: 2026-10-09
Key Responsibilities
- Procurement Orders Processing: Assist in processing procurement orders, ensuring accuracy and compliance with GIZ Procurement Requirements. Maintain a record of purchase orders, receipts, and invoices.
- Supplier Communication: Collaborate with suppliers to obtain quotes, track orders, and resolve any procurement-related inquiries. Assist in building and maintaining strong relationships with suppliers.
- Documentation, Inventory, Record-Keeping: Maintain organized and up-to-date procurement records, including supplier agreements, contracts, and correspondence. Prepare and maintain procurement reports and inventory lists as requested.
- Administrative tasks: Updating the project procurement plan Assist in the preparation of evaluation reports and contracts Assist in the preparation of monthly procurement reports Provide administrative support to the procurement team, including scheduling meetings and managing calendars. Assist in drafting and distributing procurement-related communications
Requirements
- Degree in Purchasing and Supply or Advanced Diploma in Procurement and Supply (Level 5 CIPS),
- Be a member of Malawi Institute of Procurement and Supply.
- Minimum of 3 years practical experience in management of procurement in a busy environment
- Excellent written and oral communication skills in English.
- Ability to work independently and as part of a multidisciplinary team.
- Experience in applying the GIZ requirements on procurement is an added advantage
Salary
MWK1,700,000 (gross salary before deductions) and shall be negotiable based on candidate’s qualifications and experience
How to Apply
About the Company
The Technical, Entrepreneurial and Vocational Education and Training Authority (TEVETA) is a regulatory body established by the Government of Malawi under the TEVETA Act of 2012. Headquartered in Lilongwe, the Authority oversees the coordination, regulation, and promotion of technical and vocational education and training across the country. TEVETA accredits training institutions, develops occupational standards, and ensures that skills development in Malawi meets the needs of industry and the labour market. It also manages the TEVET levy fund to support quality skills training nationwide.
Regulating and promoting quality technical and vocational training in Malawi
Frequently Asked Questions
What qualifications or education do I need to become a Procurement Assistant at TEVETA?
Most employers in Malawi require a Diploma in Procurement and Supply Chain Management, Business Administration, or a related field from a recognized institution like MIM or public universities. Professional certifications such as CIPS or MCIPS are highly valued and can improve your competitiveness. Some technical roles may also prefer candidates with background knowledge in engineering or construction materials.
What are the typical day-to-day responsibilities of a Procurement Assistant?
You will process purchase requisitions, prepare tender documents, maintain supplier databases, and coordinate with departments to ensure timely delivery of goods and services. The role involves lots of paperwork, vendor communication, and adherence to Malawi's Public Procurement Act if working with government-linked organizations. Attention to detail and strong record-keeping skills are essential daily.
How does workplace culture and employer expectations differ in Malawian organizations like TEVETA?
Malawian workplaces value respect for hierarchy, punctuality, and formal communication channels, so addressing supervisors appropriately and following protocol matters. Employers expect reliability, discretion with sensitive procurement information, and willingness to work beyond official hours during tender closing periods. Building trust through consistent performance is often more important than rapid self-promotion.
What career progression opportunities exist for Procurement Assistants in Malawi?
With experience and additional certifications, you can advance to Procurement Officer, Senior Buyer, or Supply Chain Manager roles within 3-5 years. Some professionals move into consultancy, join larger NGOs, or transition to the private sector where procurement roles are expanding. Continuous professional development through CIPS or MBA programs significantly accelerates promotion prospects.
What benefits should I expect as a full-time Procurement Assistant in Malawi?
Standard benefits typically include annual leave (usually 18-24 days), sick leave, and pension contributions through NICO or other registered schemes. Medical aid coverage varies by employer type—parastatals and NGOs often provide better health benefits than small private firms. Always clarify these details during offer negotiations as practices differ significantly across organizations.
How should I apply for a Procurement Assistant role, and what do Malawian employers prioritize in applications?
Submit a concise CV highlighting procurement-specific experience, certifications, and any exposure to ERP systems or e-procurement platforms used in Malawi. Employers prioritize integrity, practical experience with local suppliers, and demonstrated knowledge of procurement regulations. Include verifiable references and a tailored cover letter explaining your understanding of TEVETA's technical training mandate.