The National AIDS Commission (NAC) is a body corporate established in 2001 and reconstituted through the HIV and AIDS (Prevention and Management) Act No. 9 of 2018 with new functional roles. The Act mandates NAC to coordinate and provide leadership for the implementation of the National response to HIV and AIDS in Malawi.
An opportunity has arisen to engage qualified persons of Malawian origin to fill vacant positions tenable at NAC Office in Lilongwe.
NAC, therefore, invites applications from suitable candidates to fill the positions of:
ADMINISTRATIVE ASSISTANT – Permanent
Job Summary
- Employer: National AIDS Commission (NAC)
- Job Type: Full-time
- Location: Lilongwe, Malawi
- Category: Administration
- Closing Date: 2026-10-30
Key Responsibilities
- Taking dictation, transcription, and composing correspondence for the Department and Division.
- Maintaining the Director’s diary.
- Handling telephone calls for the Department or Division
- Arranging appointments and engagements and assisting in planning the Director and Department officers’ itinerary.
- Making and coordinating the Director’s travel arrangements.
- Filing the Director’s business correspondence.
- Participating in preparing, collating, distributing Commission packs to Commissioners and Ex-officials.
- Participating in the making logistical arrangements for Commissioners.
- Controlling and monitoring Utility usage of telephones, consumables/ refreshments, and stationary in the Directorate Consolidating work progress reports.
- Welcoming visitors for the Director and other staff within the Department.
- Operating office equipment.
- Any other duties as assigned
Requirements
- Minimum of Diploma in Secretarial Studies and Shorthand Certificate of 120 words per minute; plus
- At least three (3) years practical experience in the relevant field.
How to Apply
Apply by email: nac@aidsmalawi.org.mw
Frequently Asked Questions
What qualifications do I need to become an Administrative Assistant at the National AIDS Commission or similar organizations in Malawi?
Most employers require a Diploma in Business Administration, Public Administration, or Secretarial Studies from a recognized institution like MIM or DMI. A Bachelor's degree is often preferred for senior roles, and proficiency in MS Office is essential. Previous experience in government or NGO settings strengthens your application.
What are the typical day-to-day responsibilities of an Administrative Assistant in Malawian government or NGO offices?
You will manage correspondence, schedule meetings, maintain filing systems, and coordinate logistics for workshops and field visits. Supporting procurement processes and preparing reports for donors or ministry officials is common. You may also handle petty cash and assist with event planning for community programs.
How does workplace culture differ in Malawian government agencies compared to private companies?
Government and quasi-government bodies like NAC emphasize hierarchy, formal protocols, and respect for seniority in decision-making. Punctuality is valued, though flexibility exists; building relationships through personal networks matters significantly. Dress codes tend to be conservative, and English is the primary language for official communication.
What career progression opportunities exist for Administrative Assistants in Malawi's public health or development sectors?
With experience, you can advance to Administrative Officer, Office Manager, or Program Support roles. Pursuing further studies in project management or public health administration opens doors to coordination positions. Many professionals transition into program management or operations roles within NGOs and international organizations.
What benefits should I expect as an Administrative Assistant in a Malawian government-affiliated organization?
Benefits typically include pension contributions through the National Pension Scheme, medical aid coverage, and annual leave entitlements as per labor laws. Some organizations offer funeral insurance, staff development allowances, and transport or housing subsidies. Specific packages vary by employer and funding source.
How should I apply for Administrative Assistant positions at organizations like NAC, and what do Malawian employers prioritize?
Submit applications through advertised channels in national newspapers or official websites, including a tailored CV and certified academic documents. Employers prioritize attention to detail, integrity, and demonstrated commitment to public service. Highlight any experience with donor-funded projects, local language skills, and community engagement work.