Job Expired

Under supervision of the Finance and Administration Manager, the Procurement Manager manages the procurement function and shall oversee the planning processes associated with the procurement of goods and services, including the evaluation, contract preparation/issuance, and contract administration process associated with project’s site office procurements. The Procurement Manager shall work closely with the Finance Manager and technical managers to ensure proposed procurements are consistent with the approved annual budget and compliant with Abt’s policies and procedures.
The Abt Global Central Mechanism supports malaria vector control and HIV/AIDS service delivery in 14 partner countries, with the goal of improving health outcomes for target populations while strengthening the planning, data management, and implementation capacity of host-country governments and local institutions. The project sustains uninterrupted malaria vector control interventions, including insecticide-treated net (ITN) distribution, indoor residual spraying (IRS), and spatial emanators, as well as HIV prevention, testing, and treatment services. Across partner countries, the project identifies opportunities to align and transition vector control data collection to national Health Management Information System (HMIS)/DHIS2 platforms. It also strengthens HIV laboratory referral and quality management systems and supports entomological and insecticide-resistance surveillance, including monitoring for Anopheles stephensi, in priority countries. In collaboration with government counterparts, the project identifies functions for transition and provides support to advance government memorandum of understanding (MOU) objectives. This activity runs for 9 months from October 1, 2026 through June 30, 2027.

Job Summary

Employer: Abt Global
Job Type: Full-time
Location: Lilongwe, Malawi
Category: Procurement
Closing Date: 2026-10-12

Key Responsibilities

Support the Chief of Party in achieving contractual milestones, performance targets, and client acceptance criteria under the firm fixed-price, performance-based contract by proactively managing risks, monitoring progress, and ensuring timely delivery of assigned functional responsibilities.
Work closely with the Supply Chain Advisor and other technical managers, as needed, to support logistics-related functions, including the planning and coordination of IVC activities.
Develop, manage and own the forecast and supply plan.
Develop procurement strategies including how to manage the volume of procurements, create a procurement timeline, etc.
Develop, maintain and update on a regular basis a procurement tracker for all ongoing and new procurements in order to provide visibility into on-going purchases
Draft, issue and review request for quotes (RFQs)
In collaboration with technical teams, obtain and review product specifications or scope of work for services; ensure that specifications and scopes are clear, objective and complete.
Draft or review purchase orders and local consultant agreements for execution
Facilitate the review and evaluation of bids, ensuring participation of relevant technical staff and consistency with RFP terms and conditions.
Convene a procurement evaluation committee when needed and serve as non-voting chairperson to ensure integrity of the selection process and selection is consistent with basis of award and evaluation factors in RFQ.
Prepare bid matrix and source selection memorandum (when required) which includes competition process, names of evaluators and adequate justification for award recommendation.
Ensure procurements are competed whenever feasible; work with technical team to prepare justification for non-competitive procurement for sole or single source.
Conduct and document vendor pre-qualifications for repetitive purchases such as lodging, catering services, office supplies, water, vehicle service; when practical, prepare master service agreements in consultation with Abt Home Office.
Coordinate with the Finance Manager, IT Specialist and vector control team to ensure all equipment procurements are entered into the project inventory list.
Develop documents to guide procurement processes,
Provide guidance to and direct oversight of the procurement and office coordinator, who shall be responsible for purchasing certain categories of goods and services.
Conduct standard orientation for all new staff about how procurement function operates and their role in any purchase
Ensure that all procurements are compliant with Abt Global’ policies and procedures as well as relevant USAID’ rules and regulations.
Serve as the point of contact with vendors.
Ensure that procurement files are complete and audit ready as soon as the procurement process is complete; Develop a system to check completeness of procurement files using Home Office provided procurement checklist
Develop standards for filing and handling of procurement documents.
Work with the home office procurement department and back stop team to obtain requisite approvals.
Coordinate with in-country clearing agents, government counterparts, U.S. Department of State Embassies, and other relevant authorities to obtain tax waivers, permits, and customs clearances, as required.
Other duties as assigned.

Requirements

Bachelors + 5 years or Masters + 3 years or PhD + zero years
Minimum bachelor’s degree in business, supply chain, or another relevant field
At least five (5) years of relevant professional experience, with significant experience in the procurement and logistics of commodities.
Experience on USG-funded development programs with high volume of procurement and thorough knowledge of Federal Acquisition Regulations (FAR) is highly desired. Strong knowledge of US Government rules and regulations as they relate to procurement
At least UNDP CIPS level 3 certification or equivalent is desired.
Excellent capacity building, organizational and computer skills
Negotiation and analytical skills
Proficiency in MS Excel and Word.
Ability to manage complex activities and complete tasks on short notice
Fluency in written and spoken English

How to Apply

To apply, please visit: egpy.fa.us2.oraclecloud.com

REF Code: 107296

About the Company

Abt Global is a research, consulting and technology firm headquartered in the United States. In 1965, social scientist Clark Abt founded Abt Associates in Cambridge, Massachusetts. In 2024, the company rebranded as Abt Global. and acquired TSPi, a technology provider with expertise in digital solutions across the federal government.

View all jobs at this company →

Frequently Asked Questions

What qualifications and certifications are typically required for a Procurement Manager role in Malawi?

Most employers require a bachelor's degree in procurement, supply chain management, business administration, or a related field. Professional certifications such as CIPS (Chartered Institute of Procurement and Supply) or MCIPS are highly valued and often preferred by international organizations operating in Malawi.

What are the common day-to-day responsibilities of a Procurement Manager in Malawi?

Daily tasks include managing supplier relationships, preparing tender documents, evaluating bids, negotiating contracts, ensuring compliance with procurement regulations, and coordinating with finance and program teams. You will also monitor inventory levels and ensure timely delivery of goods and services to support project operations.

How does local work culture in Malawi affect the Procurement Manager role?

Malawian work culture emphasizes respect for hierarchy and building personal relationships with suppliers and stakeholders. Punctuality is important, though flexibility is sometimes expected; strong communication skills and patience in negotiations are essential for success.

What career progression opportunities exist for Procurement Managers in Malawi?

With experience, you can advance to senior roles such as Head of Procurement, Supply Chain Director, or Operations Manager. Many professionals also transition into consulting or move to regional positions covering Southern Africa with international development organizations.

What benefits are typically offered to Procurement Managers by employers in Malawi?

Benefits vary by employer but commonly include medical insurance, pension contributions, annual leave of 20-30 days, and sometimes housing or transport allowances. International NGOs and development organizations typically offer more comprehensive packages than local private sector employers.

How should I apply for a Procurement Manager position in Malawi, and what do employers look for?

Apply through official job portals, company websites, or professional networks like LinkedIn; ensure your CV highlights relevant experience with donor-funded projects and local supplier networks. Employers seek candidates with integrity, strong ethical standards, proven negotiation skills, and familiarity with Malawi's Public Procurement and Disposal of Public Assets Act.