Job Summary
- Type: full-time
- Location: Lilongwe
- Category: Accounting/Finance
- Closing Date: 2026-09-04
Key Responsibilities
- Processing supplier invoices and maintaining accounts payable records.
- Preparing customer invoices, statements and accounts receivable schedules.
- Following up on outstanding customer balances.
- Recording receipts and payments in the accounting system.
- Assisting with bank, cash and supplier reconciliations.
- Maintaining accurate filing of financial and administrative documents.
- Assisting with payroll information and statutory payment schedules.
- Supporting the preparation of VAT, PAYE, withholding tax and other statutory returns.
- Assisting with monthly financial reporting and audit information requests.
- Other general office duties including banking, filing, procurement.
Requirements
- Diploma or bachelor’s degree in Accounting, Finance, Business Administration or a related field.
- A professional accounting qualification (CPA, ICAM), or progress towards an accounting qualification will be an added advantage.
- Basic understanding of bookkeeping and accounting principles.
- Basic knowledge of Malawi tax and statutory requirements would be an advantage.
- Proficiency in Microsoft Excel, Word and other Microsoft Office applications.
- Experience with Xero, QuickBooks or another accounting package would be an advantage.
- A valid driver’s licence would be an added advantage.
How to Apply
About the Company
Nyasa Express Limited is a regional air charter company headquartered in Lilongwe, Malawi. It operates scheduled and on-demand passenger and cargo flights across Malawi and to select regional destinations. The company was founded with a vision to enhance connectivity within Malawi and the broader Southern African region. Its operations are grounded in Lilongwe, supporting both domestic travel needs and regional business links.
Leading regional air charter company based in Lilongwe, Malawi
Website: https://www.flynyasa.com/about.html
Frequently Asked Questions
What qualifications or certifications are typically required for an Accounts and Administration Assistant role in Malawi?
A minimum of a Diploma in Accounting, Finance, Business Administration, or a related field from a Malawian institution (e.g., Mzuzu University, Polytechnic, or MAI) is commonly required. Some employers prefer candidates with ACCA Foundation level, CIMA Certificate, or local certifications like those offered by the Malawi Institute of Accountants (MIA) or Malawi Confederation of Chambers of Commerce and Industry (MCCCI). Relevant short courses in QuickBooks, Sage Pastel, or MS Excel are also valued by employers in Blantyre and Lilongwe.
What does a typical day look like for an Accounts and Administration Assistant at a Malawian company like Nyasa Express Limited?
Daily tasks usually include processing supplier invoices, maintaining petty cash records, supporting payroll preparation, updating ledgers, and managing filing systems—both physical and digital. You’ll also handle administrative duties such as answering calls, scheduling meetings, coordinating office supplies, and liaising with local authorities (e.g., MRA for tax documents or NAPSA for contributions). Punctuality, accuracy, and discretion when handling financial data are consistently expected across Malawian SMEs and transport/logistics firms.
How does workplace culture in Malawi affect expectations for this role?
Respect for hierarchy and senior staff is central—reports and queries are typically routed through supervisors, and formal communication (e.g., written memos or emails) is preferred over informal messaging. Teamwork and relational competence matter greatly; building trust with colleagues and clients aligns with Malawian values of *udzilankhala* (mutual support) and often influences performance reviews. Dress code tends to be smart-casual or business attire, especially when interacting with external stakeholders like banks or government offices.
What career progression opportunities exist for someone starting as an Accounts and Administration Assistant in Malawi?
With 2–4 years’ experience and further certification (e.g., ACCA or MIA membership), many advance to roles like Accounts Officer, Finance Executive, or Administration Supervisor within logistics or transport companies. Some transition into internal audit, procurement, or branch management—especially if they demonstrate initiative in process improvements or compliance reporting. Employers value candidates who pursue continuous learning via institutions like the University of Malawi’s Continuing Education Centre or online platforms recognised locally.
What benefits can I realistically expect in this role in Malawi?
Standard statutory benefits include 21 days of annual leave, maternity/paternity leave per the Employment Act, and mandatory NAPSA and MRA contributions. Many medium-sized employers offer basic medical aid (often through NHLS or private providers like Medifund), though coverage varies and may exclude dependants. Pension schemes beyond NAPSA are uncommon unless the employer is part of a larger group or unionised sector.
How should I apply, and what do employers in Malawi specifically look for in candidates for this role?
Applications are usually submitted via email with a tailored CV and cover letter highlighting local experience, familiarity with Malawian tax and payroll requirements (e.g., PAYE, VAT), and proficiency in common accounting software used in Malawi. Employers prioritise reliability, integrity, and evidence of past responsibility—such as managing cash flow for a small business or volunteering with church/NGO finance committees. References from previous Malawian employers or community leaders carry significant weight during shortlisting.