We are looking for a highly organized, proactive, and detail-oriented Administration Officer to support the day-to-day administrative operations of the company. The successful candidate will manage office administration, procurement, tender preparation, documentation, and ensure efficient business operations.
Job Summary
- Type: full-time
- Location: Lilongwe
- Category: Administrative
- Closing Date: 2026-07-31
Key Responsibilities
- Manage daily office administration and ensure smooth operations
- Coordinate procurement activities and liaise with suppliers
- Prepare RFQs, quotations, and purchase orders
- Prepare and submit tender documents
- Monitor and track tender opportunities
- Maintain records and confidential files
- Manage correspondence and official communications
- Prepare reports and presentations
Requirements
- Microsoft Office (Word, Excel, PowerPoint, Outlook)
- Google Workspace
- PDF editing software
- Internet research
- Email management
- Basic ICT troubleshooting
- Experience preparing successful tender submissions
- Knowledge of Malawi Government procurement procedures
- Experience in the printing industry
- Valid driver’s licence
How to Apply
Apply by email: zoomdprinters@gmail.com
About the Company
Zoom Digital Printers stands as a prominent full-service printing and branding company operating within Malawi. Primarily based in the capital city of Lilongwe, the company offers an extensive array of digital printing and visual communication solutions. Their services encompass large format printing, vehicle branding, T-shirt printing, sublimation, embroidery, and diverse signage options. Additionally, Zoom Digital Printers provides professional graphic and web design to support comprehensive client needs. Dedicated to delivering quality and innovation, this Malawian firm serves a broad clientele across the nation, aiding businesses in enhancing their market presence.
Malawi's comprehensive solution for digital printing and branding.
Frequently Asked Questions
What are the typical qualifications and educational background required for an Administration Officer role in Malawi?
Most employers seek candidates with a diploma or degree in Business Administration, Office Management, or a related field. Strong proficiency in computer applications like Microsoft Office Suite is also essential for daily tasks.
What are the common day-to-day responsibilities of an Administration Officer at a company like Zoom Digital Printers?
Daily tasks often include managing office correspondence, maintaining records, coordinating meetings, and handling procurement of office supplies. You would also provide general administrative support to ensure smooth office operations.
What aspects of local work culture and expectations should an Administration Officer be aware of in Malawi?
Punctuality, respect for hierarchy, and a professional demeanor are highly valued in Malawian workplaces. Expect an environment that often prioritizes teamwork, clear communication, and a proactive approach to problem-solving.
What are the realistic career progression opportunities for an Administration Officer in Malawi?
With experience, an Administration Officer can advance to roles such as Senior Administration Officer, Office Manager, or specialize in areas like HR or procurement. Continuous professional development and acquiring new skills are key for upward mobility.
What typical benefits package can an Administration Officer expect from an employer in Malawi?
Standard benefits usually include statutory annual leave, sick leave, and contributions to social security schemes. Some employers may also offer medical aid, transport allowances, or performance-based incentives, though these vary.
How should a job seeker apply for this role in Malawi, and what do employers typically look for in an application?
Submit a well-structured CV and a targeted cover letter highlighting your relevant administrative skills and experience. Malawian employers value candidates who demonstrate reliability, attention to detail, and a clear understanding of the role's demands.