An opportunity has arisen to join the team at Pacific Diagnostics Limited as an Administrative Assistant. Pacific Diagnostics Limited is engaged in the distribution of medical equipment, pharmaceuticals, and surgical supplies, as well as the installation and servicing of medical equipment. This is a full-time position based in Lilongwe.
The successful candidate will provide day-to-day administrative and office support, helping to keep operations running smoothly, managing documentation, and coordinating tasks across the business.
Job Summary
- Type: full-time
- Location: Lilongwe
- Category: Administration
- Closing Date: 2026-07-27
Key Responsibilities
- Provide general administrative and clerical support to the office.
- Organise and maintain records, files, and documentation.
- Manage multiple tasks and prioritise workload effectively.
- Support the smooth day-to-day running of office operations.
- Handle correspondence and use relevant software packages as needed.
Requirements
- Minimum Diploma in Business Administration, Office Administration, Secretarial Studies, or a related field.
- At least one year of relevant work experience.
- Ability to be resourceful and proactive when issues arise.
- Excellent organizational skills.
- Multi-tasking and time management skills with the ability to prioritize tasks.
- Ability to work independently with minimal supervision.
- Computer literate, with knowledge of relevant software packages.
- Must be between 23 and 30 years old.
How to Apply
Interested candidates should submit copies of their resume and certificates, together with three (3) traceable referees, to: flora.ngalu@pacificdiagnosticsmw.com
Closing date: 27th July 2026.
About the Company
Pacific Diagnostics Limited is a prominent supplier of medical and laboratory solutions in Malawi. With its head office located in Blantyre and a branch in Lilongwe, the company plays a crucial role in the country's healthcare sector. They specialize in providing, installing, and maintaining a comprehensive range of high-technology medical equipment, laboratory reagents, and consumables. Serving hospitals, clinics, research laboratories, and NGOs across Malawi, Pacific Diagnostics ensures access to essential diagnostic tools and supplies. Their commitment to robust after-sales service and technical support further strengthens the operational capabilities of healthcare facilities throughout the nation.
Your partner for quality medical and laboratory solutions in Malawi.
Frequently Asked Questions
What are the typical educational qualifications and skills required for an Administrative Assistant role in Malawi?
Most employers in Malawi seek candidates with a Malawi School Certificate of Education (MSCE) and often a Diploma or Degree in Business Administration, Office Management, or a related field. Essential skills include strong computer literacy, excellent communication, organizational abilities, and attention to detail.
What are the common day-to-day responsibilities of an Administrative Assistant in a Malawian company like Pacific Diagnostics Limited?
Daily tasks typically involve managing office operations, scheduling appointments, handling correspondence, and maintaining accurate records. You would also often assist with basic financial documentation, procurement support, and ensuring a smooth workflow within the office environment.
What is the typical work culture and what are the expectations for an Administrative Assistant in a Malawian professional setting?
The Malawian work culture values professionalism, respect for hierarchy, and punctuality. Employers expect proactivity, a strong work ethic, and adaptability to various tasks, often with a collaborative team approach.
What are the realistic career progression opportunities for an Administrative Assistant in Malawi?
With experience, an Administrative Assistant can progress to Senior Administrative Officer, Executive Assistant, or Office Manager positions. Opportunities may also arise to specialize in areas like HR, finance, or project administration within larger organizations.
What common benefits can an Administrative Assistant expect from an employer in Malawi, beyond the basic salary?
Typical benefits often include statutory leave entitlements such as annual leave, sick leave, and maternity leave. Some employers may also offer medical aid schemes, a pension fund, or a transport allowance depending on the company's policy and the specific role.
How should a job seeker apply for an Administrative Assistant role in Malawi, and what do employers typically look for?
The application usually involves submitting a detailed CV and a compelling cover letter, often referencing specific requirements in the job advert. Employers look for candidates who demonstrate strong organizational skills, relevant experience, a professional demeanor, and a positive, proactive attitude during interviews.