The Stephanos Foundation is therefore inviting applications from suitably qualified, experienced, and motivated individuals to fill the following four positions, which are full-time, three-year contracts, based at Chilangoma in Blantyre.
Job Summary
- Type: contract
- Location: Blantyre
- Category: Administration
- Closing Date: 2026-07-31
Key Responsibilities
- Assist with student registration and maintain fees and academic records.
- Provide secretarial and administrative support to departments.
- Coordinate record-keeping systems, office administration, and reporting procedures.
- Manage office supplies, equipment inventories, and maintenance requirements.
- Prepare reports, analyse administrative data, and provide information and support services.
Requirements
- Diploma in Human Resource Management, Business Management, Business Administration, or a related field.
- At least two (2) years’ experience in a similar position.
- Self-starter with excellent organisational and communication skills.
- Demonstrated ability to work effectively as a team player.
- Christian integrity and servant leadership;
- Child protection and safeguarding;
- Accountability and transparency;
- Respect for human dignity; and
- Teamwork and professionalism.
How to Apply
Applications should be clearly marked “Position title – (applicant’s full name)” and sent to:
The Human Resource Manager
Stephanos Foundation
BLANTYRE
By email to hrmstephanosfoundation@gmail.com
The closing date for receiving applications is 31st July 2026.
Only shortlisted applicants will be acknowledged.
About the Company
The Stephanos Foundation is a Christian charitable non-governmental organization deeply rooted in Malawi, dedicated to humanitarian service. Operating as a key partner, the Foundation collaborates with local institutions, notably the Reformed Presbyterian Church in Malawi, to extend its reach. Its core mission centers on delivering essential food relief to vulnerable communities throughout the nation. This strategic partnership ensures that critical aid is distributed effectively to those most in need. Through these dedicated efforts, the Stephanos Foundation makes a tangible impact on community well-being across Malawi.
Christian charitable organization providing vital relief to vulnerable communities in Malawi.
Website: https://stephanosfoundationmw.org/
Frequently Asked Questions
What are the typical qualifications and education needed for an Administrative Assistant role in Malawi?
Most employers in Malawi seek candidates with a Malawi School Certificate of Education (MSCE) and often a diploma or certificate in Secretarial Studies, Business Administration, or a related field. Proficiency in computer applications like Microsoft Office Suite is highly essential for daily operations.
What are the common day-to-day responsibilities of an Administrative Assistant in a Malawian organization?
Daily tasks typically involve managing office correspondence, scheduling appointments, maintaining records, and assisting with report preparation. You would also support general office operations, ensuring a smooth and organized workflow for the team.
What can I expect regarding local work culture and professional expectations for this role in Malawi?
Malawian workplaces often value respect for hierarchy, teamwork, and strong interpersonal communication skills. Punctuality, diligence, and a proactive attitude towards problem-solving are highly appreciated qualities for administrative staff.
What are the realistic career progression or growth paths for an Administrative Assistant in Malawi?
With experience, an Administrative Assistant can advance to roles like Senior Administrative Officer, Office Manager, or even specialize in areas such as Human Resources or Project Administration. Continuous learning and taking on more complex tasks can significantly aid career growth within an organization.
What typical benefits can one expect, and what application advice is relevant for employers in Malawi?
Standard benefits in Malawi usually include annual leave, sick leave, and sometimes a contribution towards medical aid or a pension scheme, varying by employer. When applying, ensure your CV is well-structured and highlights relevant skills and experience, as Malawian employers value clear communication and practical experience.