Urban and Rural Group Limited is a fast-growing construction company committed to providing high-quality construction services to clients throughout the country. Since its inception, Urban and Rural Group Limited has been dedicated to providing exceptional services to clients in both urban and rural areas. The firm provides a wide range of construction services. Urban and Rural Group Limited is the perfect place for you if you want a challenging and rewarding career in the construction industry. Join our team and become a part of a company that is committed to making a difference in the communities we serve.
Job Summary
- Employer: Urban & Rural Group Limited
- Job Type: Full-time
- Location: Lilongwe, Malawi
- Category: Administrative
- Closing Date: 2026-09-25
Key Responsibilities
- Manage and organize office documentation, project files, technical drawings, and official records accurately.
- Handle routine corporate correspondence, answer phone calls, and direct emails to the appropriate project teams.
- Schedule and coordinate meetings, manage office calendars, and prepare clean agendas or minutes for project teams.
- Greet site visitors, clients, subcontractors, and consultants with a professional and welcoming presence.
- Monitor office supply inventories, handle procurement of basic stationeries, and oversee workplace logistics.
- Assist with basic data entry, invoice sorting, tracking records, and coordinating files for the accounts team.
- And any other duties assigned from time to time.
Requirements
- Minimum of a Diploma in Business Administration, Office Management, Secretarial Studies, or any related field.
- At least 2 years of relevant professional experience working in a fast-paced corporate or office setup.
- Exceptional computer literacy, specifically with extensive proficiency in Microsoft Word, Excel, and Outlook.
- Strong organizational skills with an ability to manage multiple logistical assignments under minimal supervision.
- Excellent interpersonal, clear oral, and professional written communication skills.
- High level of integrity, punctuality, reliability, and strict attention to structural layout detail.
How to Apply
Apply by email: urbanandruralco@gmail.com
Frequently Asked Questions
What qualifications do I need to become an Administrative Assistant at a company like Urban & Rural Group Limited in Malawi?
Most employers in Malawi require a minimum of a Diploma in Business Administration, Secretarial Studies, or a related field from a recognized institution like MIM or UNIMA. A Bachelor's degree is increasingly preferred for competitive roles. Proficiency in Microsoft Office and strong English communication skills are essential.
What are the typical day-to-day responsibilities of an Administrative Assistant in Malawi?
Daily tasks include managing correspondence, scheduling meetings, filing documents, handling phone calls, and supporting senior staff with report preparation. You may also coordinate office supplies, arrange travel, and serve as a liaison with external stakeholders. Accuracy and discretion with confidential information are highly valued.
How does workplace culture affect Administrative Assistants in Malawian companies?
Malawian work culture emphasizes respect for hierarchy, punctuality, and formal communication protocols. Administrative Assistants are expected to be reliable, presentable, and adaptable to both urban and rural office environments. Building strong interpersonal relationships with colleagues and superiors is crucial for success.
What career progression opportunities exist for Administrative Assistants in Malawi?
With experience, you can advance to roles such as Office Manager, Executive Assistant, or Operations Coordinator. Pursuing professional certifications like those from ICAM or specialized training in HR or project management can accelerate growth. Many professionals also transition into administrative management or start their own consultancy services.
What benefits should I expect as an Administrative Assistant working for a Malawian employer?
Standard benefits typically include annual leave as mandated by the Employment Act, sick leave, and sometimes medical aid or health insurance coverage. Pension contributions through NAPSA are compulsory for formal employment. Larger companies may offer additional perks such as transport or housing allowances, though this varies significantly by employer.
How should I apply for an Administrative Assistant position and what do Malawian employers look for?
Submit a concise CV and tailored cover letter through the specified channel, ensuring no errors and including verifiable references. Employers prioritize candidates with demonstrated organizational skills, integrity, and relevant experience. Highlight any experience with accounting software, event coordination, or multi-office support to stand out.