The Central Medical Stores Trust (CMST) is responsible for Procurement, Warehousing, Sales and Distribution of adequate, affordable and approved and quality medicines and medical supplies to all public health facilities in Malawi.
CMST is seeking to recruit transformative and visionary persons to support it to effectively fulfill its mandate across its establishments in Mzuzu, Lilongwe and Blantyre as follows:
ASSISTANT ADMINISTRATION OFFICER
Job Title: Assistant Administration Officer
Job Grade: MS6
Location: Lilongwe
Responsible to: Administration Officer (MS5)
Responsible for: Drivers (MS8) and Office Assistants (MS9)
No. of Positions: One (1)
Purpose of the Job
To coordinate the provision of administrative and support services required for the efficient and effective operation of the Trust.
CMST is seeking to recruit transformative and visionary persons to support it to effectively fulfill its mandate across its establishments in Mzuzu, Lilongwe and Blantyre as follows:
ASSISTANT ADMINISTRATION OFFICER
Job Title: Assistant Administration Officer
Job Grade: MS6
Location: Lilongwe
Responsible to: Administration Officer (MS5)
Responsible for: Drivers (MS8) and Office Assistants (MS9)
No. of Positions: One (1)
Purpose of the Job
To coordinate the provision of administrative and support services required for the efficient and effective operation of the Trust.
Job Summary
- Type: full-time
- Location: Lilongwe
- Category: Administration
- Closing Date: 2026-09-04
Key Responsibilities
- Coordinating day-to-day administrative and support services for the organisation.
- Coordinating office accommodation, workplace logistics and general office administration activities.
- Coordinating transport services, allocation of Office Assistants and office cleaning services.
- Supervising, mentoring and appraising Office Assistants and Drivers.
- Preparing duty rosters and monitoring staff performance.
- Coordinating maintenance of pool and management vehicles.
- Ensuring that organisational assets are adequately insured at all times.
- Maintaining an up-to-dale asset register and inventory of office furniture and equipment.
- Coordinating maintenance and repair of buildings, equipment and facilities.
- Liaising with suppliers, service providers and contractors to ensure quality service delivery.
- Supervising contractors undertaking maintenance, renovation and civil works.
- Assisting in the preparation of administrative budgets, procurement plans and work plans.
- Monitoring utilisation of office supplies and administrative resources.
- Ensuring timely payment of utility bills and service charges.
- Promoting compliance with occupational health, safety, security and environmental standards.
- Preparing periodic administrative reports and maintaining accurate records.
Requirements
- Diploma in Business Administration, Public Administration, Business Management, Office Management or a related field from a recognised institution.
- Malawi School Certificate of Education (MSCE) or its equivalent.
- Membership of a relevant professional body will be an added advantage.
- A minimum of three (3) years’ relevant experience in administration, office management, facilities management or a related field in a reputable public or private sector organisation.
- Knowledge of office administration and records management.
- Knowledge of facilities, property and asset management.
- Excellent communication and interpersonal skills.
- Strong organisational and planning skills.
- Proficiency in Microsoft Office applications.
- High levels of integrity, professionalism and confidentiality.
- Strong analytical, problem-solving and decision-making skills.
How to Apply
Interested and qualifying individuals should submit applications and detailed Curriculum Vitae (CV). with at least three names of traceable referees. and copies of certificates. Applications in sealed envelopes, clearly marking ‘Name of the position being applied for’ should be sent to:
The Chief Executive Officer
Central Medical Stores Trust
Private Bag 55
Mzimba Drive
Lilongwe
Or to: vacancies@cmst.mw
Closing time and date for applications is Friday 4th September 2026
CMST is an equal opportunity employer and ladies are encouraged to apply. Only shortlisted applicants will be acknowledged.
The Chief Executive Officer
Central Medical Stores Trust
Private Bag 55
Mzimba Drive
Lilongwe
Or to: vacancies@cmst.mw
Closing time and date for applications is Friday 4th September 2026
CMST is an equal opportunity employer and ladies are encouraged to apply. Only shortlisted applicants will be acknowledged.
About the Company
Central Medical Stores Trust (CMST) is a key parastatal organization operating within Malawi's public health sector. Established to ensure the consistent availability of medical supplies, CMST is responsible for the procurement, warehousing, and distribution of essential medicines and medical commodities to all public health facilities across the nation. Its operations are vital for maintaining the healthcare supply chain, guaranteeing that hospitals and clinics throughout Malawi receive the necessary resources. The Trust plays a critical role in strengthening the country's health outcomes by ensuring access to quality, affordable medicines for all Malawians.
Malawi's trusted provider of essential medicines and medical supplies.
Frequently Asked Questions
What qualifications and certifications are typically needed for an Assistant Administration Officer role in Malawi?
Generally, employers in Malawi seek candidates with a Diploma or Bachelor's degree in Business Administration, Public Administration, or a related field. Practical experience in office administration or secretarial duties is highly valued, often preferred over entry-level candidates. Proficiency in standard office software like Microsoft Office Suite is also a common requirement.
What are the common day-to-day responsibilities of an Assistant Administration Officer?
Daily tasks often involve managing office correspondence, scheduling meetings, maintaining records, and supporting senior administrative staff with various tasks. You would also handle procurement of office supplies, manage office equipment, and assist with general office upkeep to ensure smooth operations. This role is crucial for supporting the overall administrative functions of the organization.
What can I expect regarding work culture and expectations in an administrative role in Malawi?
Malawian work culture often emphasizes respect for hierarchy, teamwork, and strong interpersonal relationships within the office environment. Punctuality, diligence, and a proactive approach to problem-solving are highly valued attributes for administrative staff. You will likely be expected to be adaptable and ready to assist with diverse tasks as needed.
What are the realistic career progression paths for an Assistant Administration Officer in Malawi?
With sufficient experience and continuous professional development, an Assistant Administration Officer can typically progress to a Senior Administration Officer or an Office Manager role. Further specialization might lead to positions in Human Resources, Procurement, or Executive Assistant roles within larger organizations. Pursuing additional qualifications can significantly open up more advanced career opportunities.
What typical benefits are offered for an Assistant Administration Officer role in Malawi?
Standard benefits packages in Malawi often include annual leave, sick leave, and sometimes compassionate leave, in line with the country's labor laws. Many employers also provide medical aid contributions for the employee, and sometimes their immediate family, along with contributions to a pension scheme. Specific benefits can vary significantly between public sector, NGOs, and private companies.
What do Malawian employers look for in applications for administrative roles, and how should one apply?
Employers in Malawi typically look for a well-structured CV highlighting relevant experience, computer literacy, and strong communication skills. A concise cover letter tailored to the specific role and organization is essential, demonstrating your understanding of the role's requirements. Most applications are submitted via email or through designated online portals, with some organizations still accepting physical applications.