Job Summary
- Type: full-time
- Location: Lilongwe
- Category: Secretarial
- Closing Date: 2026-07-10
Key Responsibilities
- Typing official correspondence.
- Booking and managing appointments.
- Making travel arrangements for bosses and other senior officers.
- Taking minutes during meetings.
- Making bookings in readiness for the Board’s meeting.
- Carrying out secretarial duties from all departments.
- Filing documents in liaison with the messenger.
- Any other relevant duties as assigned.
Requirements
- At least a Diploma in Secretarial Studies (TEVETA) or Business Studies from a highly accredited institution, Higher Diploma (City and Guilds), or 50wpm Advanced Typing and 100wpm shorthand speed.
- Malawi School Certificate of Education.
- Two years’ work experience in a busy office.
- Good command of English.
- Proficiency in computer applications.
- Not more than 35 years old.
How to Apply
About the Company
Montfort Hospital, commonly shortened to Montfort in both English and French, is a teaching hospital affiliated with the University of Ottawa. It offers short-term primary and secondary health care, offering service in both the French and English language. The hospital serves over 1.2 million residents of Eastern Ontario, and the Gatineau region of Quebec. Montfort is the only hospital in Ottawa that administers in French and the only Francophone academic healthcare institution west of the province of Quebec.
Frequently Asked Questions
What are the typical qualifications and education needed for a Copy Typist (Grade M) in Malawi?
Generally, a Malawi School Certificate of Education (MSCE) is required, along with proven typing speed and accuracy. Proficiency in common office software like Microsoft Word is also essential for this role.
What are the common day-to-day responsibilities for a Copy Typist at a hospital in Malawi?
Daily tasks involve accurately typing, formatting, and proofreading various documents such as medical reports, patient records, and correspondence from handwritten or dictated copy. You would also be responsible for efficient document filing and retrieval.
What is the typical work culture and expectations for administrative roles in Malawian hospitals?
The work culture in Malawian hospitals often emphasizes professionalism, strict adherence to protocols, and a strong sense of responsibility due to the sensitive nature of information. Punctuality, respect for colleagues, and a collaborative approach are highly valued.
What are the realistic career progression opportunities for a Copy Typist (Grade M) in Malawi?
With experience and further professional development, a Copy Typist can potentially advance to roles such as Senior Typist, Secretarial Assistant, or even Administrative Assistant. Acquiring additional qualifications in office administration or IT skills can facilitate upward mobility.
What typical benefits (e.g., leave, medical aid, pension) can a Copy Typist expect in a Malawian hospital setting?
Common benefits usually include annual leave, sick leave, and possibly a gratuity or pension scheme after a qualifying period. Medical aid provisions may also be available, depending on the employer's specific policies and grade.
How should a job seeker apply, and what do Malawian employers typically look for in such roles?
Applications should generally include a detailed Curriculum Vitae (CV), copies of academic certificates, and a compelling cover letter tailored to the specific job description. Employers in Malawi look for candidates who demonstrate strong communication skills, meticulous attention to detail, and a professional demeanor.