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6 hours ago
Job Summary:
You will oversee all activities that ensure the accuracy, timeliness, and documentation of the Finance Department’s accounting operations and financial reporting (monthly, quarterly, yearly, and as needed) in support of high-quality programs serving the poor and vulnerable. You will help set the standard for the Country Program’s (CP’s) financial stewardship through professional maintenance, utilization, and analysis of all cash resources controlled by the CP.
Job Summary
- Employer: Catholic Relief Services
- Job Type: Full-time
- Location: Lilongwe, Malawi
- Category: Finance
- Closing Date: 2026-10-27
Key Responsibilities
- Oversee accounting processes, policies, and service delivery and maintain accounting controls to ensure accurate, complete, and timely recording and management of financial transactions and internal controls in compliance with CRS’ financial management policies and procedures, Generally Accepted Accounting Principles (GAAP), donors’ rules and regulations, and legal requirements.
- Ensure SunSystems financial accounting package is updated with relevant information for capturing accurate financial data (such as daily exchange/conversion rates, cost allocation tools, posting of transactions, etc.).
- Review and analyze financial reports, including cost allocation of shared costs, to verify financial transactions. Prepare balance sheet account reconciliations to ensure all transactions are accurately stated and appropriately classified. Work with relevant staff to address irregularities and resolve accounting issues and ensure correction of accounting entries and payroll.
- Serve as the key point person on all issues related to financial transaction records. Provide proactive advice, support, and capacity building to managers, staff, and subrecipients to ensure compliance with standards and proper records of financial transactions, as well as to support strengthening of internal control.
- Ensure financial reports are generated accurately and disseminated timely as per established reporting schedules and assist staff and subrecipients with financial reports analysis.
- Oversee maintenance of a good filing system of required supporting documentation to ensure easy access and retrieval, and a reliable and easy to follow audit trail.
- Ensure efficient management of cash flows and availability of sufficient and optimal cash in the CP’s operating account through monitoring cash balances (both cash-in-bank and cash-on-hand), preparing bank reconciliations, analyzing and forecasting cash needs.
Requirements
- A. degree in Accounting, Finance, Economics, Business Administration with courses in accounting, or a qualification in accounting (CPA/ACCA or equivalent).
- Minimum of three years experience in a position with similar responsibilities, preferably with an International NGO.
How to Apply
To apply, please visit: eipn.fa.us2.oraclecloud.com?
REF Code: 3002940
About the Company
Catholic Relief Services (CRS) is the international humanitarian agency of the Catholic community in the United States. Founded in 1943 by the Bishops of the United States, the agency provides assistance to 130 million people in more than 110 countries and territories in Africa, Asia, Latin America, the Middle East and Eastern Europe.
Frequently Asked Questions
What qualifications and certifications are typically required for a Deputy Finance Manager role in Malawi?
Most employers require a bachelor's degree in accounting, finance, or commerce from a recognized institution such as the University of Malawi or Mzuzu University. Professional certifications like ACCA, CIMA, or CA Malawi are highly valued and often preferred. At least 3-5 years of progressive experience in financial management, preferably with NGOs or international organizations, is commonly expected.
What are the typical day-to-day responsibilities of a Deputy Finance Manager in a field-based role in Malawi?
Daily tasks include supervising cash management and banking activities, reviewing financial reports for field offices, ensuring compliance with donor regulations, and supporting budget preparation and monitoring. You will also train field staff on financial procedures and coordinate with headquarters on audits and internal controls. Regular travel to remote project sites across Malawi is typically required.
How does the work culture in Malawian NGOs and international organizations typically operate for finance roles?
Work culture emphasizes strict adherence to donor compliance, transparency, and accountability due to heavy audit scrutiny from international funders. Hierarchical structures are common, with clear reporting lines and formal communication channels. Punctuality, detailed documentation, and respect for chain of command are highly valued in professional settings.
What career progression opportunities exist for Deputy Finance Managers in Malawi's NGO sector?
With strong performance, Deputy Finance Managers commonly advance to Finance Manager, Country Finance Director, or regional roles covering multiple countries. Some transition into audit firms, government ministries, or private sector senior finance positions. Continuous professional development through ACCA or CIMA completion significantly accelerates promotion prospects.
What benefits are typically offered for Deputy Finance Manager positions with international NGOs in Malawi?
Benefits usually include medical insurance covering local and sometimes regional treatment, pension or provident fund contributions, and generous annual leave often ranging from 20-30 days. Many organizations provide hardship allowances for remote field postings, professional development support, and relocation assistance. Specific packages vary considerably by employer size and funding sources.
What do employers in Malawi typically look for when hiring Deputy Finance Managers, and how should I apply?
Employers prioritize demonstrated experience with international donor regulations such as USAID, EU, or UN funding requirements, alongside strong ERP system skills like SAP or QuickBooks. Applications should include a tailored CV highlighting quantifiable achievements, certified academic documents, and professional references. Networking through the Institute of Chartered Accountants in Malawi and monitoring job portals like NGO Jobs Malawi and LinkedIn improves access to opportunities.