Project HOPE Namibia – MA (PHN-MA), registered in Malawi in 2024, is currently implementing the Ana ndi Achinyamata Patsogolo (ANAPA) project in Malawi – a five-year, $60 million initiative funded by PEPFAR/USAID previously and now under the USG’s Department of State (DoS). ANAPA now prioritizes the provision of life-saving HIV care and treatment services for vulnerable children.
It is against this background that PHN-MA seeks qualified Malawians to fill the post for the ANAPA Activity.
Job Summary
- Employer: Project HOPE Namibia – MA
- Job Type: Contract
- Location: Thyolo, Malawi
- Category: Transportation
- Closing Date: 2026-09-29
Key Responsibilities
- Transport PHN staff and visitors as instructed.
- Always ensure the safety of passengers and luggage.
- Observe speed limits and all PHN travel guidelines.
- Ensure proper communication procedures.
- Maintain vehicles allocated in sound mechanical condition.
- Ensure washing & general cleaning of vehicles is maintained.
- Ensure that vehicles are fueled and serviced promptly.
- Report any faults/breakdowns & accidents immediately to the Logistics Officer.
- Ensure First Aid Kits are complete, and spare & tools are in allocated vehicles.
- Ensure that vehicle tools are always kept in allocated vehicles.
- Perform minor repairs as required and recommend major cases to the garage.
- Road test and certify all vehicles from the garages.
- Ensure that all vehicles have log sheets and pens.
- Maintain accurate vehicle records to ensure that all trips, fuel fill-ups, time and mileage readings are recorded.
- Ensure fuel fill ups entry is made in the log sheet timely.
- Ensure vehicle request forms are filled in and submitted for travel allocation to Logistics Officer.
- Submit all vehicle log sheets monthly to the Logistics Officer.
- Ensure to check vehicle on a daily basis and submit a check list report to Logistics Officer.
- Submit a field trip report after every trip to the Logistics Officer.
- Submit vehicle repair reports to the Logistics Officer every time before and after repairs.
- Prompt delivery of all mail and maintain records on delivery book, including cheques and equipment.
- Check in the post office for mail on a regular basis.
- Receive mail from partners and sub-offices and hand it over to the Logistics Officer.
- Ensure that vehicle comprehensive and 3rd party insurance are valid.
- Ensure that the vehicle certificate of fitness is valid.
- Inform Logistics Officer 3 weeks in advance of renewals.
Requirements
- Minimum Malawi School Certificate of Education (MSCE).
- Minimum of 3 Years work experience as a professional driver.
- Good oral and written communication and interpersonal skills.
- High level of integrity.
- Ability to understand and fix minor motor vehicle mechanical problems.
- Commitment to developing and staying up to date on company policies, practices, and trends.
- Valid Driving licence.
- Valid Defensive driving Certificate.
How to Apply
Frequently Asked Questions
What qualifications and certifications do I need to become a driver for an international NGO project in Malawi?
You typically need a valid Malawi driver's license with appropriate class endorsements, plus a clean driving record with no serious violations. Many employers also require a minimum of 3-5 years professional driving experience and a PSMT or defensive driving certificate from a recognized institution like the Road Traffic Directorate.
What are the typical day-to-day responsibilities of a project driver in Malawi?
Your duties include transporting staff and materials to field sites, maintaining daily vehicle logs, conducting pre-trip inspections, and ensuring timely servicing at authorized garages. You may also assist with logistics coordination, airport pickups, and maintaining fuel records in line with donor compliance requirements.
How does workplace culture differ at international NGOs compared to local Malawian employers?
NGO environments emphasize strict adherence to policies, documentation, and safety protocols with less flexibility than family-owned businesses. Punctuality is critical, and you will interact with diverse international staff, requiring professional communication in English alongside Chichewa.
What benefits can I realistically expect from a driver position with an international organization?
Benefits typically include medical insurance, annual leave of 20-25 days, and pension contributions through NICO or other registered schemes. Some employers provide housing allowances or transport subsidies, though this varies by donor funding and project scale.
What career progression opportunities exist for drivers in Malawi's NGO sector?
With experience and additional training in logistics or fleet management, you can advance to Transport Officer or Logistics Coordinator roles. Some drivers transition into operations management by pursuing diplomas in supply chain management through institutions like MIM or DMI.
How should I apply for driver positions, and what do Malawi NGO employers prioritize?
Apply through job portals like NGO Coordination Alliance, LinkedIn, or directly via organization websites with a detailed CV highlighting your clean record and references. Employers prioritize reliability, honesty, and demonstrated experience with 4x4 vehicles on rural Malawian roads.