The Malawi Agricultural and Industrial Investment Corporation (MAIIC) Plc is a local development finance institution (DFI) incorporated in November 2018 under the Company’s Act of 2013.
The company was established to bridge the long-term financing gap in Malawi and spearhead private sector development. MAIIC is a commercially oriented DFI set up to play a leading role in socio-economic development in the country.
Applications are invited from suitably qualified and experienced candidates to fill the following position:
Executive Assistant – https://bit.ly/3S4crix
The Executive Assistant will be responsible for the provision of administrative and strategic support to the Managing Director.
The role serves as the primary liaison between the Managing Director, executive leadership, board members and external stakeholders. The Executive Assistant will report to the Managing Director.
The company was established to bridge the long-term financing gap in Malawi and spearhead private sector development. MAIIC is a commercially oriented DFI set up to play a leading role in socio-economic development in the country.
Applications are invited from suitably qualified and experienced candidates to fill the following position:
Executive Assistant – https://bit.ly/3S4crix
The Executive Assistant will be responsible for the provision of administrative and strategic support to the Managing Director.
The role serves as the primary liaison between the Managing Director, executive leadership, board members and external stakeholders. The Executive Assistant will report to the Managing Director.
Job Summary
- Type: full-time
- Location: Lilongwe
- Category: Administration
- Closing Date: 2026-08-31
Key Responsibilities
- Manage, prioritise and optimize the Managing Director’s daily calendar.
- Coordinate travel itineraries including flights, accommodation, visas and transport.
- Filter, prioritise and routing internal communications (emails, phone calls and document approvals, drafting responses where appropriate.
- Coordinate Board and executive meetings, including calendar scheduling, room reservation and technology set-up.
- Take concise, accurate meeting minutes and track action items to ensure post-meeting completion.
- Track on-going institutional initiatives and report status updates to the Managing Director.
- Review, proofread and format corporate documents, memos and external communications for the Managing Director’s review and signature.
- Maintain organized digital filing systems for records, and confidential materials.
- Creating and preparing reports, presentations and, formal documents for upcoming Managing Director engagements
Requirements
- Bachelor’s degree in business administration, communications or a related field preferred.
- Proven experience as an Executive Secretary with at least 3 years directly supporting a Managing Director or C-suite executive.
- Advanced proficiency in Microsoft Office 365 (Word, Excel, PowerPoint, Outlook and Teams).
- Excellent written and verbal communication skills.
- Strong organizational and time management skills
- High degree of discretion and integrity handling confidential data.
- Excellent interpersonal skills.
- Attention to detail.
- Proactive problem solver who can manage shifting priorities with composure in a fast-paced corporate environment.
How to Apply
For more details and to apply for the vacancies, please click on the links provided above beside the position you are interested in or visit our website: www.maiic.mw/job-opportunities.
APPLY HERE
maiic.mcidirecthire.com…
APPLY HERE
maiic.mcidirecthire.com…
About the Company
Malawi Agricultural and Industrial Investment Corporation (MAIIC) Plc is a publicly listed Malawian company incorporated under the Companies Act of Malawi and listed on the Malawi Stock Exchange. It functions as a development finance institution focused on catalysing private-sector investment in priority agricultural value chains and light industrial projects across Malawi. MAIIC provides equity financing, loan guarantees, and technical support to agribusinesses and manufacturing enterprises, particularly those with strong linkages to smallholder farmers in regions such as Lilongwe, Dedza, and Mzimba. The corporation operates under a mandate aligned with Malawi’s National Development Plan and collaborates with the Ministry of Agriculture and the Reserve Bank of Malawi to advance inclusive economic growth.
Driving agricultural and industrial investment in Malawi
Frequently Asked Questions
What qualifications or certifications are typically required for an Executive Assistant role at a Malawian parastatal like MAIIC Plc?
A minimum of a Bachelor’s degree in Business Administration, Secretarial Studies, or a related field is commonly required. Professional certifications such as ICSA (Institute of Chartered Secretaries and Administrators) or local equivalents from the Malawi Institute of Management (MIM) are highly valued. Proficiency in Microsoft Office and experience with government or parastatal administrative systems is expected.
What does a typical day look like for an Executive Assistant in a Malawian public-sector corporation like MAIIC Plc?
Daily tasks include managing executive calendars, coordinating high-level meetings with government officials and stakeholders, preparing official correspondence in English and sometimes Chichewa, and handling confidential reports aligned with public sector reporting standards. You’ll also support procurement documentation, travel arrangements compliant with Public Procurement Act guidelines, and minute-taking for board and committee meetings.
How does workplace culture in Malawian parastatals like MAIIC Plc influence expectations for Executive Assistants?
Respect for hierarchy, punctuality, and formal communication—especially in written correspondence and interactions with senior management and government representatives—is strongly emphasized. Relationship-building through professionalism and discretion is critical, as Executive Assistants often serve as gatekeepers and trusted liaisons across ministries and donor partners operating in Malawi.
What realistic career progression paths exist for Executive Assistants within Malawian public-sector institutions?
With strong performance and further qualifications, Executive Assistants may progress to Senior Executive Assistant, Office Manager, or Administrative Officer roles within the same institution or other parastatals. Some transition into project coordination, human resources, or compliance roles—particularly after gaining exposure to donor-funded agricultural or industrial development programmes common in Malawi.
What benefits can an Executive Assistant expect from a parastatal employer like MAIIC Plc in Malawi?
Standard benefits include 30 days’ annual leave, full medical cover under the National Health Insurance Scheme (NHIS) or employer-sponsored schemes, and mandatory pension contributions under the National Pension Scheme (NAPSA). Maternity/paternity leave follows Malawian Employment Act provisions, and some employers offer housing or transport allowances depending on grade and budget availability.
How should I apply for an Executive Assistant position at MAIIC Plc, and what do Malawian employers specifically look for in candidates?
Applications are usually submitted via email or physical submission to the Human Resources Department, following advertised vacancies on the MAIIC website, Malawi Government Gazette, or national newspapers like The Nation or Daily Times. Employers prioritize candidates with proven experience in public-sector administration, fluency in English and Chichewa, knowledge of Malawian governance structures, and references that attest to integrity, confidentiality, and reliability.