Mustard Seed Communities is seeking a suitably qualified, motivated, and experienced professional to join its vibrant team as a Finance and Administration Officer.
Job Summary
- Employer: Mustard Seed Communities
- Job Type: Full-time
- Location: Lilongwe, Malawi
- Category: Finance
- Closing Date: 2026-10-05
Key Responsibilities
- Maintain accurate accounting records, process transactions, perform reconciliations, and ensure proper documentation and authorization of all financial transactions.
- Prepare and monitor budgets, analyze expenditure and variances, and produce accurate and timely monthly, project, and management financial reports.
- Maintain strong internal controls, ensure compliance with organizational policies, statutory requirements, donor conditions, and support audits.
- Support the full employee administration cycle, including recruitment, employment contracts, personnel records, leave management, payroll, staff benefits, statutory deductions, disciplinary documentation, and staff exits, while maintaining strict confidentiality
- Oversee procurement and supplier payments, maintain the asset register, safeguard organizational resources, and coordinate administrative functions.
- Provide financial advice to management, identify financial risks, and promote accountability and responsible use of funds.
Requirements
- Bachelor’s degree in Finance, Accounting, Business Administration, or related field. A professional accounting qualification or relevant progress towards one will be an added advantage.
- Minimum 5 years’ relevant experience in a similar role in an NGO/NPO
- Proficiency in accounting software particularly QuickBooks, Pastel/Sage and other relevant ICT applications, with strong Microsoft Excel skills
- Strong attention to detail, with excellent analytical and organisational skills
- Demonstrated honesty, reliability, discipline and a high level of responsibility.
- Excellent communication skills.
- A clean criminal record is required.
- Clean class B driver’s license
How to Apply
Apply by email: admin.mscmalawi@mustardseed.com
About the Company
Mustard Seed Communities is a non-profit organisation that operates in Malawi, providing care and support for vulnerable children and adults with disabilities. Founded in 1991, the organisation runs residential care facilities and community-based programmes in locations including Zomba and other areas of Malawi. Its work in Malawi focuses on offering shelter, nutrition, healthcare, and education to individuals who would otherwise be abandoned or neglected. The organisation employs local staff and engages with communities to promote dignity and inclusion for people with special needs. Mustard Seed Communities maintains its international headquarters in Jamaica but operates distinct programmes tailored to the Malawian context.
Caring for the most vulnerable
Frequently Asked Questions
What qualifications are typically required for a Finance and Administration Officer role in Malawi?
Most employers require a Bachelor's degree in Accounting, Finance, Business Administration, or a related field from a recognized institution like the University of Malawi or Mzuzu University. Professional certifications such as ACCA, CIMA, or ICA Malawi membership are highly valued and often preferred.
What are the common day-to-day responsibilities of this role?
Daily tasks typically include processing payments and receipts, maintaining financial records, preparing monthly reports, managing petty cash, handling payroll, and ensuring compliance with local tax regulations like PAYE and VAT. Administrative duties often involve procurement, filing systems, and supporting audit preparations.
How does workplace culture in Malawi affect this finance role?
Malawian workplaces value respect for hierarchy and clear communication channels, so reporting structures are typically formal. Punctuality is important, though flexibility exists; building strong relationships with colleagues and stakeholders is essential for smooth operations.
What career progression opportunities exist for Finance and Administration Officers in Malawi?
With experience, officers can advance to Finance Manager, Operations Manager, or Country Finance roles within NGOs and private companies. Pursuing professional certifications and gaining experience with donor-funded projects significantly accelerates promotion prospects.
What benefits are typically offered for this type of position in Malawi?
Standard benefits usually include annual leave of 15-25 days, medical aid coverage, and pension contributions through NICO or other registered schemes. Some employers, especially NGOs, may offer additional benefits like housing allowances or transport subsidies.
What do Malawian employers look for when hiring for this role?
Employers prioritize candidates with proven experience in accounting software like Pastel or QuickBooks, strong knowledge of Malawi's tax laws, and excellent attention to detail. Demonstrated integrity, references from previous supervisors, and willingness to work in diverse team environments are also critical factors.