The successful candidates will be responsible for the effective administration, coordination, and maintenance of the company’s fleet and facilities. The positions will report directly to the Financial Accountant, with a dotted-line reporting to the Operations and Business Development.
Job Summary
- Type: contract
- Location: Blantyre
- Category: Logistics
- Closing Date: 2026-08-18
Key Responsibilities
- Management of Mthunzi hearses and other outsourced or leased vehicles.
- Planning and coordination of preventive maintenance and routine servicing.
- Management of vehicle breakdowns and repair processes.
- Monitoring vehicle readiness, physical condition, and compliance documentation.
- Fuel management, monitoring, and reconciliation.
- Ensuring all vehicle insurance, licensing, and permits are valid and up to date.
- Enforcing driver adherence to company fleet policies and procedures.
- Tracking fleet related costs and preparing relevant reports.
- Ensure compliance with road safety and legal requirements
- Investigate accidents and Insurance claims
- Optimize vehicle usage to reduce costs and improve efficiency
- Day-to-day oversight of cold rooms, chapels, and other operational areas.
- Coordination of preventive and corrective maintenance for refrigeration systems and related equipment.
- Management and coordination of vendors and contractors, including cleaning, security, and repair services.
- Monitoring hygiene, safety, and operational standards across all facilities.
- Monitoring and reporting on the condition of facilities and operational assets.
- Ensuring compliance with safety, health, and basic regulatory requirements.
Requirements
- Bachelors Degree (B): Logistics
- Bachelors Degree (B): Supply Chain Management
- Action Planning, Client Management, Computer Literacy, Database Administration, Desktop Publishing (DTP), Executing Plans, Management Reporting, Network Administration, Numerical Aptitude, Office Systems, Oral Communications, Policies & Procedures, Report Review, Resource Scheduling
- Collaborates
- Communicates Effectively
- Drives Results
- Ensures Accountability
- Plans and Aligns
- Tech Savvy
How to Apply
About the Company
Mthunzi Funeral Services is a well-established Malawian company dedicated to providing comprehensive and compassionate funeral arrangements across the nation. Primarily operating from Blantyre, the company offers a full suite of services, including mortuary care, a wide selection of coffins, reliable transportation, and meticulous funeral planning. They are committed to supporting grieving families through difficult times with professionalism and empathy. Mthunzi Funeral Services strives to alleviate the logistical burdens associated with bereavement, ensuring respectful and dignified farewells for loved ones throughout Malawi.
Dignified and compassionate funeral services in Malawi.
Frequently Asked Questions
What qualifications and experience are typically required for a Fleet and Facilities Administrator role in Malawi?
Employers usually look for a diploma or degree in Logistics, Business Administration, or a related field. Practical experience in fleet management, facilities coordination, or a similar administrative role, often 2-3 years, is highly valued. A valid Malawian driving license is also frequently a mandatory requirement.
What are the common day-to-day responsibilities for a Fleet and Facilities Administrator, especially within a funeral services company?
Daily tasks involve coordinating vehicle maintenance schedules, managing fuel consumption and logbooks, and overseeing general upkeep of office premises and equipment. You'd also handle vendor communication for repairs, ensure compliance with transport regulations, and maintain accurate records for both fleet and facilities assets.
What is the typical work culture like in a Malawian company, especially concerning a contract role like this?
Malawian workplaces often value respect, punctuality, and a strong sense of teamwork and community, even in contract roles. Open communication and a proactive approach to problem-solving are highly appreciated, and adaptability is key given varying operational needs.
What are realistic career progression paths for a Fleet and Facilities Administrator in Malawi?
With experience, one can progress to roles like Logistics Manager, Operations Manager, or Facilities Manager within larger organizations. Further education or specialized certifications in supply chain management or project management can significantly enhance growth opportunities.
What common benefits can a contract Fleet and Facilities Administrator expect from a Malawian employer?
For contract roles, benefits often include statutory leave entitlements such as annual leave and sick leave as per Malawian labour law. While comprehensive medical aid and pension schemes are less common for short-term contracts, some employers might offer specific allowances.
What do Malawian employers typically look for when hiring for this role, and how should one best apply?
Employers seek candidates with strong organizational skills, attention to detail, and a proven ability to manage logistical operations efficiently. A well-structured CV highlighting relevant experience and a cover letter tailored to the specific job description are crucial for a successful application.