INVENTORY CONTROL OFFICER
Job Title: Inventory Control Officer
Job Grade: MS5
Location: Lilongwe
Responsible to: Warehouse Manager (MS3)
No. of Positions: One (1)
Purpose of the Job
To supervise and coordinate all inventory control activities at the Trust, ensuring optimum inventory levels are maintained, inventory records are accurate, and timely replenishment actions are initiated.
Job Summary
- Type: full-time
- Location: Lilongwe
- Category: Supply Chain
- Closing Date: 2026-09-04
Key Responsibilities
- Monitoring and controlling stock levels in the warehouse and initiating stock replenishment processes in a timely manner.
- Generating and sharing stock status reports with relevant stakeholders.
- Ensuring warehouse records are accurate, properly maintained and that all inventory transactions are captured in the ERP system.
- Ensuring that stock is stored in the correct locations and quantities through regular cycle counts.
- Ensuring that unusable and damaged stock is managed in accordance with approved SOPs.
- Investigating inventory variances and coordinating corrective actions.
- Coordinating and supervising stock control activities, including receiving, costing, storage and issuing of stock.
- Ensuring efficient use of warehouse space and effective inventory documentation.
- Verifying that stock cards and inventory records are maintained accurately and updated on time.
- Supporting procurement planning processes through inventory analysis and forecasting.
- Maintaining proper filing systems and ensuring timely retrievals of inventory documentation.
- Coordinating periodic stock-take exercises and physical inventory verification.
Requirements
- Bachelor’s Degree in Supply Chain Management, Inventory Management, Warehouse Management, Logistics, Stock Control, or a related field from a recognised institution.
- Malawi School Certificate of Education (MSCE) or its equivalent, with credits in English, Mathematics and any two science subjects.
- A qualification in Pharmacy will be an added advantage.
- A minimum of three (3) years’ relevant experience in inventory control within a busy warehouse or FMCG environment.
- Strong numerical and analytical skills.
- Knowledge of data analysis, forecasting and inventory planning.
- Practical knowledge of inventory management systems and ERP applications.
- Excellent communication and interpersonal skills.
- High ethical standards and sound judgement.
- Leadership and team-working skills.
- Strong report-writing skills.
How to Apply
The Chief Executive Officer
Central Medical Stores Trust
Private Bag 55
Mzimba Drive
Lilongwe
Or to: vacancies@cmst.mw
Closing time and date for applications is Friday 4th September 2026
Job Code: MS5
About the Company
Central Medical Stores Trust (CMST) is a key parastatal organization operating within Malawi's public health sector. Established to ensure the consistent availability of medical supplies, CMST is responsible for the procurement, warehousing, and distribution of essential medicines and medical commodities to all public health facilities across the nation. Its operations are vital for maintaining the healthcare supply chain, guaranteeing that hospitals and clinics throughout Malawi receive the necessary resources. The Trust plays a critical role in strengthening the country's health outcomes by ensuring access to quality, affordable medicines for all Malawians.
Malawi's trusted provider of essential medicines and medical supplies.
Frequently Asked Questions
What are the typical educational qualifications and certifications required for an Inventory Control Officer in Malawi, especially in a medical supply context?
A diploma or degree in Supply Chain Management, Procurement, Business Administration, or a related field is usually required. Relevant certifications like CIPS (Chartered Institute of Procurement & Supply) or practical experience with inventory management systems are highly valued for this role.
What are the common day-to-day responsibilities of an Inventory Control Officer at an institution like the Central Medical Stores Trust in Malawi?
Daily tasks involve monitoring stock levels, conducting regular inventory counts and reconciliations, and ensuring proper storage and distribution of medical supplies. You would also be responsible for maintaining accurate inventory records and preparing reports to prevent stockouts and minimize waste.
What can I expect regarding the local work culture and professional expectations as an Inventory Control Officer within a public sector or parastatal organization in Malawi?
You should anticipate a structured environment with adherence to established procedures and a strong emphasis on accountability and documentation. Punctuality, respect for hierarchy, and a collaborative approach within your team are generally highly valued in such institutions.
What are the realistic career progression or growth paths for an Inventory Control Officer within the supply chain sector in Malawi?
With experience, an Inventory Control Officer can advance to roles such as Senior Inventory Officer, Warehouse Manager, or Supply Chain Coordinator. Further specialization or management positions within logistics or procurement are also potential growth areas.
What typical benefits packages, such as leave, medical aid, or pension, can I expect as an Inventory Control Officer in a Malawian parastatal organization?
Most parastatal organizations in Malawi offer a standard benefits package including annual leave, sick leave, and usually some form of medical aid coverage for employees. A contributory pension scheme is also a common benefit provided by such employers.
How should I best prepare my application for an Inventory Control Officer role in Malawi, and what do employers typically look for during the hiring process?
Your application should clearly highlight relevant experience in inventory management, attention to detail, and proficiency with inventory software. Employers in Malawi often look for candidates who demonstrate strong organizational skills, integrity, and a proactive approach to problem-solving.