Chief’s Ministry is seeking a Ministry Resource Mobilization Officer to lead fundraising and resource mobilization efforts. The successful candidate will identify funding opportunities, conduct donor mapping, develop quality project and funding proposals, build relationships with donors, and monitor grant reporting and expenditure deadlines.
Job Summary
- Employer: Chief’s Ministry
- Job Type: Full-time
- Location: Lilongwe, Malawi
- Category: Project Management
- Closing Date: 2026-10-31
Key Responsibilities
- Take the lead in identifying funding opportunities locally, listing them and sharing the information with the Coordinator.
- Conduct necessary donor mapping and reporting, undertake internet and other research, and build contacts with potential individual donors.
- Develop relationships with various donors, public or private, institutional or individual, member churches or organizations.
- Mobilize financial and non-financial resources from private sector entities, individuals and public agencies, including Churches.
- Develop quality project and funding proposals for potential and prospective donors.
- Coordinate processing of agreements in connection with funding opportunities and ensure effective and timely follow-up on submission of reports to donors and grant renewal proposals.
- Monitor donor reporting and grant expenditure deadlines while participating in the preparation of quality financial and narrative reports to partners and donors.
- Monitor and maintain the proposal pipeline and generate monthly reports for management’s strategic decisions.
- In collaboration with the Communications Team, engage in organizational brand building, including development of collateral materials to support fundraising efforts.
- Ensure that fundraising and resource mobilization information is up to date and available for use by the Board.
- Develop persuasive and innovative cases for support and implement a strategic donor communication plan for donor acquisition and retention.
- Carry out in-depth reviews of unsuccessful proposals to identify reasons and lessons learned.
- Research and strategically monitor fundraising trends, activities and practices with existing and potential partners and donors.
- Maintain communication with donors and respond to their inquiries about the work of MOHI.
- Develop and monitor work plans and budgets related to operational and logistical issues pertaining to MOHI’s fundraising projects.
- Perform any other duty as may be assigned or delegated by the Country Coordinator.
Requirements
- Bachelor’s degree in a relevant field such as Project Management, Community and Local Development, Public Administration, or a related discipline.
- At least 5 years of hands-on experience in similar roles.
- Strong proposal writing, analytical, and communication skills.
- Excellent networking, negotiation, and relationship management skills.
- Solid understanding of development issues.
- Ability to analyze and synthesize information effectively.
How to Apply
Apply by email: chiefsministryvacancies@gmail.com
Address: P.O. Box 30026
Address: P.O. Box 30026
Frequently Asked Questions
What qualifications or education do I need to become a Ministry Resource Mobilization Officer in Malawi?
Most employers require a Bachelor's degree in Project Management, Public Administration, Development Studies, or a related field from a recognized Malawian university such as Chancellor College or Mzuzu University. A postgraduate qualification and certifications like PRINCE2 or PMP are advantageous but not always mandatory for entry-level positions.
What are the typical day-to-day responsibilities of this role?
You will identify funding opportunities from donors and government sources, prepare grant proposals and budgets, and maintain relationships with development partners and stakeholders. Regular tasks include monitoring project implementation, compiling progress reports, and coordinating with finance teams to ensure compliance with funding agreements.
How does the local work culture in Malawi's public sector affect this position?
The role demands patience with bureaucratic processes and respect for hierarchical decision-making common in Malawian government ministries. Building personal relationships and demonstrating loyalty are valued, while punctuality and formal communication protocols are expected when engaging with traditional leadership structures.
What career progression opportunities exist for a Resource Mobilization Officer in Malawi?
With experience, you can advance to Senior Resource Mobilization Officer, Project Coordinator, or Programme Manager roles within the ministry or NGOs. Some officers transition to consultancy work or join international development organizations like UNDP or World Bank projects based in Lilongwe or Blantyre.
What benefits are typically offered for this type of government position in Malawi?
Benefits usually include annual leave of 24-30 days, medical scheme coverage through schemes like MASM or NBM, and pension contributions under the Malawi Public Service Pension Fund. Some positions may offer housing or transport allowances depending on the ministry's classification and donor funding availability.
How should I apply for this role and what do Malawian employers prioritize?
Submit applications through the Public Service Commission portals or ministry websites with a detailed CV, certified academic certificates, and references from previous supervisors or community leaders. Employers prioritize proven grant writing experience, knowledge of donor regulations, and demonstrated ability to work with traditional authorities in rural districts.