We are looking for a young, proactive individual to join our team as an Office Assistant. The ideal candidate should be able to use Microsoft Excel (with formulas) comfortably without training.
They should be self-motivated, organised, and able to take initiative and carry out assigned tasks with minimal supervision.
The role also involves handling basic client and visitor interactions and supporting the smooth day-to-day running of the office.
Job Summary
- Employer: Dumisani Building Contractors
- Job Type: Full-time
- Location: Lilongwe, Malawi
- Category: Administrative
- Closing Date: 2026-10-11
Key Responsibilities
- data entry and bookkeeping (sales, expenses, etc)
- general administrative support
- maintaining filing systems and basic record management
Requirements
- At least a Advanced Diploma in Business Management or a related field, with a minimum of 2 years’ experience in a similar role.
How to Apply
Apply by email: dmbulo.mbulent@gmail.com
Frequently Asked Questions
What qualifications or education do I need to become an Office Assistant at a construction company in Malawi?
Most employers require a minimum of MSCE or equivalent, with a certificate or diploma in Business Administration, Secretarial Studies, or Office Management being advantageous. Computer literacy in Microsoft Office and basic accounting software is often essential. Some construction firms may accept relevant work experience in place of formal qualifications.
What are the typical day-to-day responsibilities of an Office Assistant at Dumisani Building Contractors?
You will handle general administrative duties including filing, data entry, answering phone calls, and managing correspondence. Supporting procurement by tracking construction supplies, coordinating with suppliers, and maintaining office inventory is common. You may also assist with basic bookkeeping, scheduling meetings, and preparing documents for site managers.
What is the work culture like for Office Assistants in Malawian construction companies?
The culture tends to be hierarchical, with respect for seniority and clear reporting lines to site managers or directors. Punctuality is highly valued, and you may be expected to work longer hours during active construction periods. Building personal relationships and demonstrating reliability are key to earning trust and job security.
What benefits can I expect as an Office Assistant in Malawi's construction sector?
Benefits vary significantly by employer size and project profitability, but may include annual leave, sick leave, and sometimes medical aid or funeral insurance. Larger contractors might offer pension contributions through NICO or Old Mutual schemes. Always clarify benefits during the interview, as informal arrangements are common in smaller firms.
How can I advance my career from Office Assistant to higher administrative roles in Malawi?
Pursue further education such as a diploma or degree in Business Administration, Human Resources, or Project Management through institutions like UNIMA or MIM. Gain expertise in construction-specific software and demonstrate initiative by taking on additional responsibilities. Networking within the Construction Industry Council of Malawi can open doors to roles like Office Manager or Project Administrator.
How should I apply for an Office Assistant position, and what do Malawian construction employers look for?
Submit a concise CV with a cover letter highlighting relevant skills, either in person or via email as specified in the job advert. Employers value honesty, references from previous supervisors, and practical evidence of computer skills. Dress professionally for interviews and bring original certificates, as verification of credentials is standard practice.