examinations at the conclusion of any approved course in Malawi as it may be considered desirable in the public interest and award certificates to successful candidates in such examinations.
Applications are invited from suitably qualified and experienced persons to fill the following vacant position:
OFFICE ASSISTANT (GRADE M11)
Number of Posts: Two (2)
Job Summary
- Type: full-time
- Location: Zomba
- Category: Administrative
- Closing Date: 2026-08-28
Key Responsibilities
- Sweep and clean office premises, pathways, parking areas and surrounding grounds.
- Cut grass, trim hedges, prune trees and maintain flower gardens and lawns.
- Water flowers, trees and lawns as required.
- Collect and properly dispose of litter and other waste within the premises.
- Assist in loading, unloading and moving office equipment, furniture and other materials.
- Ferrying files from office to office
- Delivering mail and official messages
- Serving refreshments to members or staff and visitors
- Perform messenger and other general office support duties as assigned.
- Perform any other duties assigned by the supervisor.
Requirements
- Malawi School Certificate of Education (MSCE).
- At least two (2) years of Practical experience in grounds maintenance and office service.
- Good physical fitness.
- Hardworking and reliable.
- Honest and trustworthy.
- Ability to work with minimum supervision.
- Good interpersonal and communication skills.
- Team player.
How to Apply
The Executive Director
MANEB
P.O. Box 191
ZOMBA
Closing date for receiving applications is 28th August, 2026.
About the Company
The Malawi National Examinations Board (MANEB) is a statutory body established in 1987 by an Act of Parliament, serving as the principal institution for examination administration in Malawi. Based in Zomba, MANEB is responsible for conducting public examinations, including the Primary School Leaving Certificate, Junior Certificate, and Malawi School Certificate of Education. The Board ensures the integrity and credibility of these national assessments, managing candidate registration, examination setting, and marking processes across the country. It meticulously processes results and issues certificates, upholding high educational standards within Malawi's education system. MANEB plays a crucial and unwavering role in shaping the academic future of all Malawian learners.
Facilitating credible national examinations and certifications in Malawi.
Frequently Asked Questions
What qualifications do I need to become an Office Assistant at MANEB?
Typically, a Malawi School Certificate of Education (MSCE) is the minimum requirement, though a certificate or diploma in office administration, business management, or secretarial studies from a recognised institution such as a technical college strengthens your application. Some employers also value computer literacy skills in MS Word and Excel. Always check the specific advert for the exact requirements.
What are the day-to-day duties of an Office Assistant (Grade M11)?
Duties usually include filing and record keeping, typing and photocopying documents, receiving visitors, handling mail, and maintaining office supplies. You may also support senior officers with preparing examination materials and general clerical tasks. The role is largely administrative and requires attention to detail and confidentiality.
How do I apply for this position?
Applications are typically submitted with a cover letter, detailed CV, certified copies of certificates, and contactable referees, either by post or email as directed in the advert. In Malawi, it is important to follow the application instructions exactly, including quoting the reference number if one is given. Late or incomplete applications are usually not considered.
What benefits can I expect as an Office Assistant in the Malawi public sector?
Public sector roles generally include benefits such as annual leave, sick leave, medical scheme contributions, and membership in a pension scheme. Specific benefits vary depending on the employer's conditions of service. It is advisable to ask about the full package during the interview stage.
What career growth opportunities exist from an Office Assistant position?
With experience and further qualifications, you can progress to roles such as Senior Office Assistant, Clerical Officer, Administrative Officer, or Executive Secretary. Many employees upgrade their credentials through distance learning at institutions like UNIMA or MUBAS while working. Demonstrating reliability and initiative often speeds up promotion within government-linked organisations.
What work culture and expectations should I be aware of in Malawi offices?
Malawian workplaces generally value punctuality, respect for hierarchy, professionalism in dress, and courteous communication. Confidentiality is especially important when working with examination bodies like MANEB due to the sensitive nature of exam materials. Building good relationships with colleagues and supervisors is key to succeeding in the local work environment.