Founded in 1968, Concern works in 25 countries in Africa, Asia and the Caribbean with its headquarters in Ireland. Concern started working in Malawi in 2002 and currently focuses on climate and environment, social protection, gender and social inclusion, sustainable food systems for food security and partnerships. For sustainability and lasting change, our advocacy and influence, people centred and evidence-based approaches focus on system strengthening and resilience building as we seek to address the root causes of poverty.
Concern invites applications from interested candidates qualified for the following positions;
Procurement and Administration Intern – (1Vacancy)
Duration: Six (6) Months
Duty Station: Lilongwe
The Procurement and Administration Intern will support the Administration and Procurement team in the implementation of administrative support functions. The internship provides practical experience in, employee records management, office administration, procurement and general office operations while contributing to the organization’s effectiveness.
Job Summary
- Employer: Concern Worldwide
- Job Type: Internship
- Location: Lilongwe, Malawi
- Category: Administration
- Closing Date: 2026-10-16
Key Responsibilities
- Help maintain leave, attendance, and training records.
- Assist in compiling HR reports and maintaining HR databases.
- Provide administrative support to the office.
- Support office filing systems, both electronic and physical.
- Receive visitors and respond to routine inquiries.
- Assist in coordinating logistics for workshops, meetings, and events.
- Perform other administrative duties as assigned.
- Support in conducting vendor verification and collecting required documentation
- Participate in the evaluation and review of offers and ensure compliance to both administrative and technical compliance to procurement requirement
- Assist in the preparation of procurement documents; reviewing purchase requests, purchase order preparation and submitting all procurement files to finance
- Ensure all procurement and administration files are filed electronically
- As Concern employee you are responsible for upholding and promoting Concern’s values in the workplace. This includes equality, diversity and inclusion, and role modelling safeguarding.
- And any other duties assigned to you
Requirements
- Bachelor’s degree in Business Administration, Supply Chain Management, Logistics or any related field.
- Basic understanding of administrative procedures.
- Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, and Outlook).
- Previous internship or volunteer experience is an added advantage.
- Strong communication and interpersonal skills and good organizational and time management skills.
- High level of integrity and confidentiality and attention to detail.
- Willingness to learn and take initiative and good problem-solving skills.
How to Apply
About the Company
Concern Worldwide is Ireland's largest aid and humanitarian agency. Since its foundation in 1968 it has worked in 50 countries. According to its latest annual report, Concern helped 28.6 million of the world's poorest and most vulnerable people in 2019, while responding to 82 emergencies in 24 countries. Concern aims to help those living in the world's poorest countries. Concern is engaged in long-term development work, in addition to emergency relief in Africa, Asia and the Caribbean. Concern's core work focuses on health, hunger and humanitarian response in emergencies. The charity works in partnership with small community groups as well as governments and large global organisations. Concern is one of fourteen fully certified members of Humanitarian Accountability Partnership. It has no religious or political affiliations.
Frequently Asked Questions
What qualifications do I need to apply for a Procurement and Administration Intern role in Malawi?
Most employers require a diploma or bachelor's degree in Business Administration, Procurement, Supply Chain Management, or a related field. Professional certifications like CIPS (Chartered Institute of Procurement & Supply) are advantageous but not mandatory for entry-level positions. Strong computer skills, especially in MS Excel and ERP systems, are commonly expected.
What are the typical day-to-day responsibilities of a Procurement and Administration Intern?
Daily tasks include assisting with purchase order processing, maintaining supplier databases, filing procurement documents, and supporting logistics coordination. You may also handle administrative duties such as scheduling meetings, managing office supplies, and preparing reports for senior staff. Attention to detail and record-keeping are essential in this role.
How does workplace culture in Malawi affect expectations for interns in procurement and administration?
Malawian workplaces value respect for hierarchy, punctuality, and formal communication, especially in NGOs and international organizations. Interns are expected to show initiative while remaining deferential to senior colleagues. Building relationships through patience and reliability is often as important as technical competence.
What career progression opportunities exist after completing a procurement and administration internship?
Successful interns often advance to Procurement Officer, Administrative Assistant, or Logistics Coordinator roles within 1-2 years. Further growth can lead to Procurement Manager or Operations Manager positions, particularly with additional certifications and experience. Some professionals transition into supply chain consulting or development sector program management.
What benefits should I expect as an intern in procurement and administration in Malawi?
Internship benefits vary by employer but may include stipends, transport allowances, or meal subsidies rather than full salaries. Established NGOs sometimes offer medical aid coverage, annual leave days, and professional development training. Always clarify terms in your offer letter, as practices differ significantly between local and international organizations.
How should I prepare my application to stand out for procurement and administration roles in Malawi?
Tailor your CV to highlight relevant coursework, volunteer experience, or part-time work involving data management or vendor coordination. Include a concise cover letter demonstrating knowledge of procurement ethics and local supplier networks. Employers value candidates who show familiarity with Malawian public procurement regulations and demonstrate strong English communication skills.