PROJECT OFFICER – Care

Key Responsibilities

• Provide structured day-to-day coordination and follow-up with participating country offices so that agreed CP4E activities progress on time and issues are escalated promptly.
• Maintain regular contact with designated CP4E focal points in participating country offices and follow up on agreed actions, timelines, and deliverables.
• Support preparation and updating of country workplans, implementation schedules, action trackers and milestone calendars.
• Coordinate routine meetings, prepare agendas and concise notes, and track actions to closure.
• Follow up on implementation bottlenecks and bring material delays, dependencies, or decisions requiring management attention.
• Support country teams in understanding and applying established CP4E guidance, templates, processes and documentation requirements without substituting for country ownership.
• Facilitate communication between English- and French-speaking colleagues, including translation or bilingual clarification of routine project materials where appropriate.
• Maintain accurate, timely and usable project information to support management oversight, accountability and reporting.
• Maintain consolidated trackers covering implementation status, quantities, key dates, budgets or expenditures as provided by responsible teams, and other agreed project indicators.
• Collect and consolidate routine updates from country offices and check submissions for completeness and consistency before escalation or reporting.
• Prepare draft weekly, monthly and ad hoc progress updates for review.
• Support compilation of implementation evidence, beneficiary reach information, distribution records and other required project documentation.
• Coordinate with monitoring, evaluation and accountability colleagues on agreed project monitoring and post-distribution follow-up, including tracking completion and receipt of outputs.
• Maintain an issues and risk log and flag emerging implementation risks in a timely manner.
• Support timely implementation by tracking operational dependencies and coordinating follow-up with the responsible country office and functional teams.
• Follow up sourcing, production, assembly, dispatch, warehousing and distribution milestones against agreed schedules, based on information provided by responsible teams.
• Maintain sourcing and delivery status trackers and identify overdue actions or dependencies requiring follow-up.
• Coordinate routine information exchange between country offices and relevant procurement, supply chain, finance and logistics colleagues.
• Coordinate with and support country supply chain with procurement planning, collecting and organizing quotations, purchase documentation, delivery records, inventory information and other project files where required, without assuming procurement authority.
• Follow up on the availability of photographs, packing records, distribution documentation, and other operational evidence required for project records and reporting.
• Escalate material quality, lead-time, documentation or delivery issues.
• Maintain accessible project records and support effective communication and learning across English- and French-speaking teams.
• Maintain organized electronic project files, country folders, trackers, meeting records and approved templates.
• Compile implementation examples, lessons, challenges and good practices from participating countries for internal learning.
• Support the preparation, formatting, and bilingual adaptation of routine guidance, presentations, summaries, and project communications.
• Coordinate collection of approved photographs, videos, case examples and other communications inputs from country offices.
• Support workshops, learning sessions and cross-country exchanges, including scheduling, materials, notes and action follow-up.
• Ensure key project documents are available in English and French, as required, for effective implementation.
• Maintain a SharePoint site for all project-related materials and information so they are easily accessible to wider stakeholders when needed.

Requirements

• Bachelor’s degree in international development, project management, business administration, humanitarian studies, supply chain, public administration, social sciences or another relevant discipline, or equivalent combination of education and work experience.
• Minimum 4 years of relevant professional experience in project coordination, program support, humanitarian or development operations, grants/project administration, or a related role.
• Professional fluency in both French and English, written and spoken, with the ability to communicate clearly and prepare working documents in both languages.
• Experience coordinating with multiple country offices, field teams, partners or geographically dispersed stakeholders.
• Strong ability to maintain implementation plans, trackers, action logs, digital filing systems and routine project reporting.
• Experience consolidating data and narrative updates from multiple sources and identifying gaps, inconsistencies and overdue actions.
• Good understanding of project implementation processes, including work planning, procurement/logistics follow-up, monitoring, documentation and reporting.
• Strong organizational skills, attention to detail and ability to manage multiple priorities and deadlines with limited supervision.
• Strong written communication skills, including concise meeting notes, progress updates, summaries and presentations.
• Proficiency in Microsoft Office applications, particularly Excel, Word and PowerPoint, and familiarity with online collaboration tools.
• Ability to work effectively and respectfully across cultures and organizational functions, with willingness to travel as required.

How to Apply

REF Code: 8065