QUALITY ASSURANCE ASSISTANT – Malawi – Liverpool – Wellcome – Programme

Key Responsibilities

• Manage, coordinate, and orient new lab staff from projects and core and ensure that the staff list is updated in real-time, and that the conflict of interest, confidentiality forms, and the signature logs are completed at all times.
• Coordinate H&S and specific lab inductions to ensure full onboarding prior to staff member commencing work.
• Be responsible for the stock checking process for the laboratory and ensuring it is done; including coordinating stocktaking with lab staff and stores team, conducting the stock checks with a member of each section, and updating the stock inventory system.
• Ensure that all local and international orders are physically received, verified, documented and archived as per relevant processes.
• Coordinate the installation paperwork for new equipment and number each asset with a MLW unique identifier.
• Ensure that equipment maintenance is coordinated and conducted as per schedule and all relevant documentation is filed and accessible within 2 weeks of receipt.
• Ensuring that instrument verifications are done and completed after repairs or service.
• Ensuring that all instrument documentation including but not limited to decontamination records, maintenance and verification records are complete and reviewed.
• Coordinate the identification and transfer of laboratory records to the archivist in accordance with approved laboratory procedures and retention schedules.
• Liaise with laboratory section heads to ensure records due for archiving are complete, accurate, and submitted on time.
• Verify that all records sent to the archive are properly documented, indexed, and logged using approved laboratory records management tools.
• Maintain oversight of records retention, traceability, confidentiality, and compliance, reporting any gaps or issues to laboratory management.

Requirements

• Diploma in Laboratory or Health Sciences or other relevant field.
• At least 1 year in relevant field with good record keeping, time-management and organizational skills, excellent writing and IT skills (including MS Word, Publisher, Access and Excel).
• Exposure to a laboratory environment will be required.
• Experience with main IT platforms (outlook, word, excel, etc.) and ability to use databases are required.
• Critical thinking and problem-solving skills.
• Proactiveness.
• Excellent communication and interpersonal skills.
• Leadership and ability to work with others.

How to Apply