Job Summary
- Type: full-time
- Location: Mzuzu
- Category: Administrative
- Closing Date: 2026-07-17
Key Responsibilities
- Welcoming and directing visitors
- Receiving parcels and managing incoming and outgoing mail
- Providing information to clients regarding the Institute
- Typing various documents
- Maintaining student filing systems
- Recording registration and index numbers for new intakes
- Sending and downloading electronic mail
- Responding to correspondence as directed
- Performing any other duties assigned from time to time
Requirements
- Malawi School Certificate of Education (MSCE) with a strong credit in English
- Diploma in Secretarial Studies or equivalent qualification
- Computer literate with good computer skills
- Fluent in English
Salary
Successful candidates will receive remuneration packages in line with CHAM and Government regulations, with additional motivational packages as determined by the Board of Governors.
How to Apply
The College Principal
Att: The Registrar
St. John’s Institute for Health
P.O. Box 18
Mzuzu
Email Applications: sjih.mw@gmail.com
Closing Date: 17th July 2026
Only shortlisted candidates will be contacted.
About the Company
St. John's Institute for Health, located in Mzuzu, Malawi, is a leading educational institution dedicated to cultivating skilled healthcare professionals. It provides comprehensive training programs aimed at equipping individuals with essential knowledge and practical expertise across various medical disciplines. The Institute plays a crucial role in addressing Malawi's demand for qualified health workers, contributing significantly to both public and private health sectors. With a strong focus on ethical practice and community-centred care, it empowers graduates to deliver compassionate and effective health services. St. John's Institute for Health remains committed to strengthening the national healthcare system through excellence in health education and professional development.
Training for Compassionate Care and Service in Malawi's Health Sector.
Frequently Asked Questions
What are the typical educational qualifications and skills required for a Secretary (Grade K) role in Malawi?
This role usually requires a Malawi School Certificate of Education (MSCE) and a secretarial diploma or certificate from a recognized institution. Proficiency in office software like Microsoft Word and Excel, strong organizational skills, and good communication are also essential.
What are the common day-to-day responsibilities for a Secretary (Grade K) at an institution like St. John's Institute?
Daily tasks involve managing correspondence, scheduling appointments, preparing documents, and maintaining office records. You'll also handle reception duties, support administrative staff, and ensure smooth office operations.
What is the typical work culture and what are the expectations for a Secretary in a Malawian educational or health institution?
Punctuality, respect for hierarchy, and a professional demeanor are highly valued in Malawian workplaces. Expect to be part of a collaborative team while demonstrating initiative and attention to detail in your tasks.
What are the realistic career progression or growth paths for a Secretary (Grade K) in Malawi?
With experience, a Secretary Grade K can advance to higher secretarial grades, such as Senior Secretary or Administrative Assistant. Further education in administration or management can open doors to roles like Office Manager or even departmental administration.
What typical benefits can a Secretary (Grade K) expect, such as leave, medical aid, or pension, in Malawi?
Standard benefits in Malawi often include annual leave, sick leave, and possibly maternity leave. Many reputable employers also offer a contributory pension scheme and access to medical aid or a medical allowance.
How should one apply for a secretarial position in Malawi, and what do employers typically look for in applications?
Applications usually require a detailed Curriculum Vitae (CV) and a cover letter, often submitted via email or physical drop-off. Employers seek clear demonstration of relevant skills, qualifications, and a professional presentation of experience.