Purpose of the Job
To support the efficient functioning of the office through the provision of cleaning, messenger, hospitality, and general office support services.
Job Summary
- Type: temporary
- Location: Blantyre
- Category: Administration
- Closing Date: 2026-08-30
Key Responsibilities
- Cleaning, sanitize, and disinfect offices, meeting rooms, common areas, furniture, equipment, and other designated workplaces to maintain a clean, safe and professional working environment.
- Photocopy, scan, collate, bind, and distribute documents, reports, and other official materials as required.
- Collect, sort, process, and deliver incoming and outgoing mail, parcels, correspondence, and official messages within the organization.
- Circulate office files, records, and documents to relevant offices and departments, ensuring timely delivery and retrieval.
- Providing catering support during meetings, workshops, seminars, and other official functions, including setting up venues and serving refreshments.
- Load, offload, and arrange office supplies, furniture, equipment, and other materials as directed.
- Wash and properly store utensils, kitchenware, and related items, ensuring cleanliness and hygiene standards are maintained at all times.
- Open and close offices, meeting rooms, and designated facilities according to established procedures and security requirements.
- Receive, welcome, and direct visitors, clients, and stakeholders to the appropriate offices or officers in a courteous and professional manner.
Requirements
- Demonstrating high level of integrity, punctuality, accountability, and commitment to maintaining a clean, organized, and professional work environment.
- Ability to interact courteously and professionally with visitors and stakeholders.
- Ability to follow instructions, handle documents and correspondence accurately, and maintain confidentiality where required.
- Malawi School Certificate of Education (MSCE).
- At least one (1) year of relevant experience in office support, cleaning, messenger or related duties.
How to Apply
Hard Copies in an envelope clearly indicating the position applied for on top.
ATTACHMENTS:
Application Letter, Curriculum Vitae with traceable references and Copies of Certificates.
CLOSING DATE:
Tuesday, 18th August 2024.
ADDRESSED TO:
The Human Resources Manager,
ESCOM House,
P.O. Box 2047,
Blantyre.
Only shortlisted candidates will be acknowledged and invited for interviews.
ESCOM Ltd is an equal opportunity employer.
Job Code: B14
About the Company
Electricity Supply Corporation of Malawi (ESCOM) Limited is the vital public utility entrusted with the transmission, system market operation, and distribution of electricity throughout Malawi. Originally established in 1963, ESCOM's modern mandate focuses on efficiently managing the national grid to deliver power from generation sources to end-users. The corporation's extensive infrastructure serves to energize homes, industries, and businesses across diverse regions of Malawi, making it a cornerstone of the nation's economic and social development. ESCOM is committed to maintaining a reliable and accessible electricity supply, underpinning progress and improving the quality of life for Malawians everywhere.
Malawi's backbone for electricity transmission and distribution.
Frequently Asked Questions
What qualifications do I need to become a Temporary Office Assistant at ESCOM?
Most employers in Malawi require an MSCE (Malawi School Certificate of Education) as a minimum, though a diploma in business administration, secretarial studies, or office management from a recognized institution strengthens your application. Computer literacy, especially MS Word and Excel, is usually expected. Since the role is temporary, relevant prior office experience can weigh heavily in your favour.
What are the typical day-to-day duties of a Temporary Office Assistant?
You would generally handle filing and records management, typing and preparing documents, receiving visitors and calls, photocopying, and supporting administrative staff with routine tasks. In a utility company like ESCOM, you may also assist with distributing correspondence between departments. Duties are often assigned flexibly depending on departmental needs during your temporary period.
How do I apply for this position, and what do Malawian employers look for?
Applications are typically submitted through ESCOM's official channels or advertised newspapers such as The Daily Times or The Nation, with a cover letter, CV, and certified copies of certificates. Employers look for clear communication skills, honesty, attention to detail, and willingness to learn. Always follow the exact application instructions stated in the advert, as incomplete applications are often rejected.
What benefits should I expect as a temporary employee in Malawi?
Temporary staff usually receive a monthly wage without the full benefits package offered to permanent employees, so pension contributions and medical aid schemes may not apply. You may still be entitled to basic leave days and statutory protections under Malawi's Employment Act. It is wise to clarify the terms of engagement, including contract duration, before accepting the offer.
Can a temporary Office Assistant role lead to permanent employment or career growth?
Yes, temporary roles are often used by employers like ESCOM to assess candidates for future vacancies, so performing well can open doors to permanent administrative positions. With experience, you could progress to roles such as Senior Office Assistant, Administrative Officer, or Executive Secretary. Pursuing further studies, such as a diploma or degree in administration, improves your long-term prospects.
What is the work culture like in Malawian offices, and what is expected of me?
Malawian workplaces generally value respect for hierarchy, punctuality, politeness, and formal dress code, so addressing seniors appropriately and arriving on time matters greatly. Teamwork and a helpful attitude toward colleagues are highly regarded. As a temporary staff member, showing reliability and initiative increases your chances of being remembered for future opportunities.