SHACON Limited is looking for a young, energetic HR Assistant.
Job Summary
- Employer: SHACON Limited
- Job Type: Full-time
- Location: Lilongwe, Malawi
- Category: Human Resources
- Closing Date: 2026-10-14
Key Responsibilities
- Assist with recruitment, filing, and employee records
- Assist in payroll, payslip distribution and staff welfare issues
- Assist in organizing staff meetings and trainings
- Any other HR duties as assigned.
Requirements
- Diploma in Human Resource Management, Business Administration or related field
- Fresh graduate or 1 year experience
- Good communication and computer skills (Word, Excel)
- High integrity and confidentiality.
How to Apply
Apply by email: hr@shaconlimited.com
About the Company
Shacon Limited is a well-established construction company headquartered in Malawi. The firm delivers commercial, residential, and infrastructure projects across the country, drawing on the expertise of its locally based team. Its operations are grounded in Malawi, with a focus on quality construction and sustainable development. The company maintains an official web presence at shaconltd.com, confirming its active Malawian registration and operational footprint.
Building towards a better future
Website: https://www.shaconltd.com/
Frequently Asked Questions
What qualifications or education do I need to become an HR and Administration Assistant in Malawi?
Most employers require a Diploma or Bachelor's degree in Human Resource Management, Business Administration, or a related field from a recognized institution like MIM or UNIMA. Professional certifications such as IPMZ or SHRM are increasingly valued. Proficiency in MS Office and basic knowledge of Malawi labor laws are typically expected.
What are the typical day-to-day responsibilities of an HR and Administration Assistant?
You will handle employee records, assist with recruitment and onboarding, coordinate leave schedules, and support payroll preparation. Administrative duties include managing office supplies, scheduling meetings, and handling correspondence. You may also assist with compliance documentation and workplace grievances.
How does workplace culture in Malawi affect this HR role?
Respect for hierarchy and formal communication is important in Malawian workplaces, so diplomacy and discretion are essential. Building personal relationships and demonstrating loyalty to the organization are highly valued. Punctuality and professional appearance remain significant expectations in both private and public sector settings.
What career progression opportunities exist for HR and Administration Assistants in Malawi?
With experience, you can advance to HR Officer, HR Manager, or General Manager roles depending on your specialization and additional qualifications. Pursuing further studies, such as a Master's degree or advanced HR certifications, significantly improves promotion prospects. Some professionals transition into consultancy or establish their own HR firms.
What employee benefits are typically offered for this position in Malawi?
Benefits vary by employer but commonly include annual leave as prescribed by the Employment Act, medical aid or health insurance, and pension contributions through NICO or other providers. Larger companies may offer funeral insurance, staff loans, or transport allowances. Always confirm specific benefits during your interview as packages differ widely.
How should I apply for an HR and Administration Assistant role, and what do Malawian employers look for?
Submit a concise CV with a tailored cover letter highlighting relevant experience and local references; many companies now accept applications via email or online portals. Employers prioritize candidates with demonstrated integrity, confidentiality, and practical experience with Malawian labor regulations. Prepare for interviews that assess your problem-solving skills and cultural fit within the organization.