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9 hours ago
We are looking for a detail-oriented and results-driven professional to join our team.
Job Summary
- Type: full-time
- Location: Lilongwe
- Category: Procurement
- Closing Date: 2026-08-15
Key Responsibilities
- Identify and monitor tender and bid opportunities from public and private organizations.
- Prepare, compile and submit bid documents within specified deadlines.
- Review tender requirements to ensure compliance.
- Coordinate with relevant departments to gather information for bid submissions.
- Ensure all bid documentation is complete, accurate and professionally presented.
- Maintain records of submitted bids and tender outcomes.
- Build and maintain relationships with clients and procurement entities.
- Monitor contract awards and provide updates to management.
- Follow up on awarded contracts, ensuring execution, compliance and timely delivery in line with agreed terms.
Requirements
- Bachelor’s Degree in Procurement and Supply Chain Management, Business Administration, or any related field.
- Minimum of three (3) years’ experience in bid management, procurement, tendering or a similar role.
- Excellent written and verbal communication skills.
- Strong organizational and time-management skills.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint).
- Ability to work under pressure and meet strict deadlines.
- High level of integrity, professionalism and attention to detail.
How to Apply
Apply by email: info@primetimelimited.com
Phone: 0983 245 500, 0888 787 024
Phone: 0983 245 500, 0888 787 024
About the Company
Prime Time Limited Company is a well-established Malawian firm specializing in comprehensive security and investigative services. Operating across the nation, the company delivers a suite of solutions including static guarding, mobile patrols, and advanced electronic security systems like alarm installation and CCTV surveillance. Additionally, Prime Time Limited provides professional investigation services to corporate and individual clients throughout Malawi. With a strong operational presence, particularly within commercial hubs such as Blantyre, it is dedicated to protecting assets and ensuring the safety of its clientele. The company plays a vital role in upholding security standards across various sectors within Malawi.
Malawi's trusted partner for integrated security and investigative solutions.
Frequently Asked Questions
What are the typical qualifications and certifications required for a Bid and Contract Officer in Malawi?
Most roles require a bachelor's degree in business administration, law, procurement, or a related field. Professional certifications like CIPS (Chartered Institute of Procurement & Supply) are highly valued and can give candidates a competitive edge. Prior experience in tender management, proposal writing, or legal drafting is also crucial.
What are the common day-to-day responsibilities of a Bid and Contract Officer at a company in Malawi?
You would typically manage the entire tender process, from reviewing invitations to bid to preparing comprehensive proposals and ensuring compliance with all requirements. This involves collaborating with internal teams, negotiating contract terms, and monitoring contract performance to ensure adherence to agreements and mitigate risks.
What is the typical work culture and what are the key expectations for a professional in this role in Malawi?
Malawian work culture often values professionalism, respect, and strong interpersonal skills for effective collaboration across departments. Punctuality, reliability, and the ability to work both independently and as part of a team are highly regarded attributes. Strong ethical conduct and adherence to company policies are also key.
What are the realistic career progression paths for a Bid and Contract Officer in Malawi?
You could advance to Senior Bid Manager, Procurement Manager, or even Legal and Contracts Manager roles within the organization or in other companies. Further specialization in areas like project finance or international contracts can also open up new opportunities for growth. Continuous professional development is key for upward mobility.
What kind of typical employment benefits can one expect as a Bid and Contract Officer in Malawi?
Standard benefits generally include annual leave, sick leave, and contributions to a pension scheme as per Malawian labour laws. Many employers also offer some form of medical aid coverage or allowances, though specifics can vary widely based on the company's size and policy. Performance-based incentives might also be part of the package.
When applying for this role in Malawi, what do employers typically look for in candidates?
Employers seek candidates with strong analytical skills, meticulous attention to detail, and proven experience in bid preparation and contract negotiation. A well-structured CV and a compelling cover letter, tailored to the job description, are essential to highlight your relevant skills and experience effectively. Demonstrated understanding of local regulatory frameworks is also a plus.