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9 hours ago
We are looking for a detail-oriented and results-driven professional to join our team.
Job Summary
- Type: full-time
- Location: Lilongwe
- Category: Procurement
- Closing Date: 2026-08-15
Key Responsibilities
- Identify and monitor tender and bid opportunities from public and private organizations.
- Prepare, compile and submit bid documents within specified deadlines.
- Review tender requirements to ensure compliance.
- Coordinate with relevant departments to gather information for bid submissions.
- Ensure all bid documentation is complete, accurate and professionally presented.
- Maintain records of submitted bids and tender outcomes.
- Build and maintain relationships with clients and procurement entities.
- Monitor contract awards and provide updates to management.
- Follow up on awarded contracts, ensuring execution, compliance and timely delivery in line with agreed terms.
Requirements
- Bachelor’s Degree in Procurement and Supply Chain Management, Business Administration, or any related field.
- Minimum of three (3) years’ experience in bid management, procurement, tendering or a similar role.
- Excellent written and verbal communication skills.
- Strong organizational and time-management skills.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint).
- Ability to work under pressure and meet strict deadlines.
- High level of integrity, professionalism and attention to detail.
How to Apply
Apply by email: info@primetimelimited.com
Phone: 0983 245 500 / 0888 787 024
Phone: 0983 245 500 / 0888 787 024
Frequently Asked Questions
What are the essential qualifications and experience for a Bid and Contract Officer in Malawi?
Typically, a bachelor's degree in procurement, business administration, law, or a related field is preferred. Professional certifications like CIPS (Chartered Institute of Procurement & Supply) are highly advantageous and often sought after by Malawian employers for this specialized role. Relevant experience in bid management, contract negotiation, or procurement within a corporate or NGO setting is usually critical.
What does a Bid and Contract Officer typically do on a day-to-day basis in a Malawian company?
Daily tasks involve monitoring tender portals for relevant opportunities, preparing comprehensive bid documents, and ensuring compliance with all specified requirements. You would also engage in contract drafting, negotiation with vendors, and managing the lifecycle of various agreements. This includes maintaining accurate records and communicating regularly with internal stakeholders.
What is the typical work culture and what are the key expectations for a Bid and Contract Officer in Malawi?
Malawian work culture often values respect, professionalism, and building strong interpersonal relationships. Punctuality, diligence, and a collaborative spirit are highly regarded, alongside the ability to work independently when necessary. Employers expect a strong ethical approach and adherence to local regulatory frameworks, especially in procurement.
What are the realistic career progression opportunities for a Bid and Contract Officer in Malawi?
A Bid and Contract Officer can advance to senior roles such as Senior Procurement Officer, Procurement Manager, or even Head of Contracts. Further specialization in areas like international contracting or supply chain management is also a viable path. Continuous professional development, like advanced CIPS levels, significantly aids career growth within the Malawian market.
What kind of benefits package can a Bid and Contract Officer typically expect in Malawi?
Standard benefits usually include annual leave, sick leave, and sometimes compassionate leave as per Malawian labour laws. Many reputable companies offer medical aid contributions and participation in a pension scheme. Transport allowances or subsidized meals might also be provided, varying by employer and industry.
What is the best way to apply for this role in Malawi, and what do employers prioritize in applications?
Most applications are submitted online via company websites, job portals, or sometimes email. Employers in Malawi look for a well-structured CV highlighting relevant experience, specific achievements in bid and contract management, and strong communication skills. A cover letter tailored to the specific role, demonstrating your understanding of procurement principles and local market dynamics, is highly valued.