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The National AIDS Commission (NAC) is a body corporate established in 2001 and reconstituted through the HIV and AIDS (Prevention and Management) Act No. 9 of 2018 with new functional roles. The Act mandates NAC to coordinate and provide leadership for the implementation of the National response to HIV and AIDS in Malawi.
An opportunity has arisen to engage qualified persons of Malawian origin to fill vacant positions tenable at NAC Office in Lilongwe.
NAC, therefore, invites applications from suitable candidates to fill the positions of:
HEAD OF PROCUREMENT AND DISPOSAL: 1 position – Permanent
Job Summary
- Employer: National AIDS Commission (NAC)
- Job Type: Full-time
- Location: Lilongwe, Malawi
- Category: Procurement
- Closing Date: 2026-10-30
Key Responsibilities
- Preparing Annual Procurement Plan
- Procuring goods, works and services required by NAC in accordance with requirements of the PPDA Act.
- Guiding user departments and Divisions in the preparation of Specifications and Terms of Reference for goods and services and tender evaluation process.
- Preparing evaluation and selection reports and contract documents for approval by the Internal Procurement and Disposal Committee (IPDC).
- Leading in negotiations of contracts and logistics related to procurement activities
- Managing and monitoring supply and service contracts and logistics related to procurement activities.
- Guiding Officers in conducting bid evaluations and ensure that procurement files are prepared for submission to the IPDC
- Ensuring records and inventory reviews that include Procurement Audits are regularly conducted and that procurement databases and registers are maintained.
- Preparing periodic procurement reports
- Facilitating the clearance of tax exempt (where applicable) goods and services procured and coordinate effective communication/dialogue on the procurement issues with relevant GOM departments and agencies.
- Organising and undertaking procurement trainings and workshops for staff involved in procurement and users.
- Liaising with PPDA on all matters requiring their attention.
- Procurement risk management planning, reporting and facilitating risk mitigation for the procurement division.
Requirements
- Masters Degree in Procurement and Supply Chain Management or Business Administration, or Business Management
- Bachelor’s Degree in Procurement or Supply Chain and Logistics or Business Administration obtained from a recognized institution or Professional qualification with the Chartered Institute of Purchasing and Supply (CIPS).
- Must be a duly registered member of Chartered Institute of Purchasing and Supply (MIPS)
- Must be a full member of the Malawi Institute of Procurement and Supply At least five years’ experience in Procurement and Disposal at Senior Level
- Have good interpersonal skills and ability to work with teams
- Be in good standing with MIPS and is not under any investigation or undergoing a disciplinary process
- Should have a solid grounding in the management of donor funded projects procurement.
- Consistently stick to procedures and systems required by the Law and donors.
- Be proactive and able to work under pressure
- Have strong analytical skills, and computer literate.
How to Apply
Apply by email: nac@aidsmalawi.org.mw
Frequently Asked Questions
What qualifications and certifications are typically required for a Head of Procurement and Disposal role in Malawi?
Most employers require a bachelor's degree in Procurement, Supply Chain Management, Business Administration, or a related field. Professional certifications such as CIPS (Chartered Institute of Procurement and Supply) or MCIPS are highly valued. Membership with the Malawi Institute of Procurement and Supply (MIPS) is often essential for senior roles in public sector organizations like NAC.
What are the typical day-to-day responsibilities of a Head of Procurement and Disposal at a Malawian public institution?
You will oversee the entire procurement cycle, from developing tender documents and evaluating bids to managing supplier contracts and ensuring compliance with the Public Procurement and Disposal of Public Assets (PPDA) Act. The role involves coordinating with user departments, chairing procurement committees, and ensuring transparent disposal of obsolete assets. Regular reporting to management and auditors on procurement performance is also expected.
How does workplace culture and hierarchy affect procurement professionals in Malawian government and parastatal organizations?
Malawian public sector workplaces tend to be hierarchical, with clear respect for authority and formal communication channels. Procurement officers must navigate bureaucratic processes carefully and build strong relationships with finance, audit, and legal departments. Patience and diplomatic skills are essential, as decision-making often involves multiple layers of approval and stakeholder consultation.
What career progression opportunities exist for senior procurement professionals in Malawi?
Experienced heads of procurement can advance to director-level positions in supply chain or corporate services, or transition to chief executive roles in procurement regulatory bodies. Some move into consultancy or join international NGOs and development partners operating in Malawi. Further specialization in areas like public-private partnerships or sustainable procurement can also open doors to regional and continental opportunities.
What benefits are typically offered to senior procurement roles in Malawian public institutions?
Benefits usually include pension contributions through the National Pension Scheme, medical aid coverage, and annual leave entitlements as per government or institutional policies. Some organizations provide housing allowances, transport benefits, or professional development support for maintaining certifications. Specific packages vary by employer and are often detailed in the job advertisement or employment contract.
What do Malawian employers look for when hiring for Head of Procurement and Disposal positions, and how should I apply?
Employers prioritize demonstrated experience in public sector procurement, knowledge of PPDA regulations, and a track record of integrity and transparency. Strong references, a clean professional record, and evidence of successful large-tender management are crucial. Applications typically require a detailed CV, certified copies of qualifications, and a cover letter addressing specific job requirements; follow the instructions in the job advert precisely and submit before the deadline.