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10 hours ago
Shacon Limited a construction company based in Njewa, Lilongwe is urgently seeking for a skilled and efficient Procurement & Stores Manager to ensure timely procurement of materials and services and storage of the same for its ongoing construction sites.
Job Summary
- Type: full-time
- Location: Lilongwe
- Category: Procurement
- Closing Date: 2026-08-27
Key Responsibilities
- Procurement & sourcing strategy
- Develop and execute comprehensive purchasing plans aligned with active construction schedules and project milestones.
- Source high-quality, cost-effective materials and services and preparation of comparison sheet.
- conduct market trends analysis for material cost.
- Import Purchase Management: Manage import purchases, including ordering, tracking and delivery
- Import Shipment Handling: Coordinate with clearance agents to:
- Track shipments
- Clear customs
- Effective handling of documentation (e.g. bills of lading, purchase orders, goods receive notes, delivery notes invoices)
- MRA Clearance Process: Ensure compliance with Malawi Revenue Authority (MRA) regulations, including
- Obtaining necessary import permits and licenses
- Preparing and submitting import declarations
- Preparing purchase orders in conjunction with site agents and senior management
- Supervising and mentoring procurement staff.
- Liaising with Cargo import & export logistics offices and effective import & export policy implementation
- Supplier & Contract Management
- Identify, vet and maintain a robust database of reliable suppliers of materials, goods and services.
- Lead high value purchases by leading in price negotiations, bargain for discounts and credit terms.
- Monitor supplier performance regarding delivery times and quality compliance.
- Stores & Inventory
- Oversee our warehouses and onsite storage facilities, ensuring secure custody of materials and tools.
- Implement a robust inventory tracking system to monitor stock turnover, prevent stock pilferage at active sites and minimize dead stock by alert management of expiry of materials from time to time.
- Conduct routine physical stock counts, reconcile discrepancies and manage surplus or scrap material disposal.
Requirements
- Malawi School certificate of Education
- Bachelor’s degree in Supply Chain Management, Business Administration, or a related field preferred. Relevant experience will be considered, as an added advantage.
- Minimum of 3-5 years of experience in purchasing or procurement and knowledge in international purchase and negotiation
- Proven negotiation skills and ability to maintain a robust relationship with suppliers is a must.
- Ability to work in a diverse Mult-cultural set-up
- Proven understanding of purchasing principles and practices
- Excellent communication and supplier service skills
- Time management skills
- Honest and trustworthy
- Strong leadership skills
- Self-starter
- Lead the procurement department
- Should be computer literate to produce reports and budgets
How to Apply
If you meet the above requirements, please submit your application, including detailed curriculum vitae, copies of certificates and a cover letter by email to
accounts@shaconlimited.com
Closing date for the applications is 27th August 2026.
The applications should be addressed to:
The Human Resources Officer
Shacon Limited
P.O. Box 1229
LILONGWE.
accounts@shaconlimited.com
Closing date for the applications is 27th August 2026.
The applications should be addressed to:
The Human Resources Officer
Shacon Limited
P.O. Box 1229
LILONGWE.
About the Company
Shacon Limited is a well-established construction company headquartered in Malawi. The firm delivers commercial, residential, and infrastructure projects across the country, drawing on the expertise of its locally based team. Its operations are grounded in Malawi, with a focus on quality construction and sustainable development. The company maintains an official web presence at shaconltd.com, confirming its active Malawian registration and operational footprint.
Building towards a better future
Website: https://www.shaconltd.com/
Frequently Asked Questions
What qualifications and certifications are typically required for a Procurement and Stores Manager role in Malawi?
A bachelor’s degree in Procurement, Supply Chain Management, Business Administration, or a related field is usually required. Professional certifications such as CIPS (Chartered Institute of Procurement & Supply) Level 4–6 or local equivalents like the Malawi Institute of Procurement and Supply (MIPS) membership are highly valued. Some employers also accept substantial relevant experience in lieu of formal qualifications, especially if combined with in-country procurement exposure.
What does a typical day look like for a Procurement and Stores Manager working for a company like Shacon Limited in Malawi?
Daily tasks include reviewing purchase requisitions, negotiating with local suppliers (especially in Blantyre and Lilongwe), managing inventory levels using manual or basic digital systems, and ensuring compliance with public or private sector procurement regulations. You’ll also coordinate with finance and operations teams, conduct store audits, and prepare monthly stock reports — often under tight timelines due to infrastructure or logistical constraints common in Malawi.
How does Malawian work culture influence expectations for this role, particularly around communication and hierarchy?
Respect for seniority and formal communication channels is expected; decisions often involve consultation with department heads before final approval. Punctuality is valued, but flexibility is needed due to power outages, transport delays, or community obligations that may affect scheduling. Building trust through face-to-face engagement with local suppliers and internal stakeholders is essential for effective procurement outcomes.
What career progression opportunities exist for someone starting as a Procurement and Stores Manager in Malawi?
With strong performance and further certification, professionals often advance to Senior Procurement Manager, Head of Supply Chain, or Operations Director roles — especially within larger Malawian firms or regional offices of multinational partners. Some transition into consultancy, training with institutions like MIPS or UNDP-supported programmes, or move into public sector procurement leadership positions after gaining experience with donor-funded projects.
What benefits can I realistically expect in this role, such as leave, medical aid, or pension?
Most established Malawian companies offer at least 21 days of annual leave, statutory sick leave, and maternity/paternity leave per the Employment Act. Medical aid is increasingly common but often limited to core coverage or hospital referrals in major cities; pension contributions typically follow the National Pension Scheme (NAPSA) requirements. Additional benefits like transport allowances or housing support vary by employer size and sector, not guaranteed across all private firms.
How should I apply for this role, and what do employers in Malawi specifically look for in candidates?
Applications are usually submitted via email or physical submission to HR, often requiring a tailored CV highlighting local procurement experience, supplier network, and familiarity with Malawi Revenue Authority (MRA) documentation or public procurement guidelines. Employers prioritise integrity, hands-on inventory management experience, fluency in English and Chichewa, and demonstrated ability to manage procurement ethically amid resource constraints — references from previous Malawian employers carry significant weight.