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The Lilongwe Water Board is a Statutory Corporation established in 1947 and re-constituted in 1995 under the Water Works Act (Cap 72). It is responsible for the provision of water supply and sanitation services to the City of Lilongwe and other surrounding areas designated as its supply area.
The Board is inviting applications from suitably qualified candidates of Malawi origin to fill the following position that exist within the Board
Job Title: Procurement Assistant
Grade: LWB 8
Division: Procurement and Disposal
Reporting to: Assistant Procurement Officer
Responsible for : None
Purpose of the Job
To provide procurement services
Job Summary
- Employer: Lilongwe Water Board
- Job Type: Full-time
- Location: Lilongwe, Malawi
- Category: Procurement
- Closing Date: 2026-10-20
Key Responsibilities
- Compiling Procurement requirements for standard off the shelf goods
- Sourcing quotations and preparing Comparative sheets for quotations
- Compiling internal purchase requisitions from user sections
- Preparing Local Purchase Orders
- Following up on undelivered items with suppliers
- Preparing progress reports
- Maintaining procurement records
- Participating in tender preparations up to tender opening
- Demonstrating outstanding commitment to service delivery programs of the Board by personally identifying and reporting water bursts/leakages to customer care Division of which verifiable repair records shall be tendered to be used as one of the components for assessment during one’s performance appraisal time.
Requirements
- Must possess Diploma in Procurement, Accounting, Administration or equivalent plus CIPS Certificate and two years’ experience.
How to Apply
Address: P.O Box 96,
REF Code: LWB 8
About the Company
Lilongwe Water Board is a statutory corporation established under the Water Works Act, responsible for water supply and sanitation services in Lilongwe, the capital city of Malawi. The board manages the abstraction, treatment, and distribution of potable water to residential, commercial, and industrial customers across the city and surrounding areas. It operates water treatment plants, maintains an extensive network of pipelines and reservoirs, and implements revenue collection systems to sustain its operations. Lilongwe Water Board also engages in water conservation education and infrastructure expansion projects to meet growing demand in one of Malawi's fastest-growing urban centers.
Providing safe water for life
Frequently Asked Questions
What qualifications or education do I need to become a Procurement Assistant at Lilongwe Water Board?
Most employers in Malawi require a Diploma in Procurement and Supply Chain Management from institutions like MIM or LUANAR, or a relevant degree. Professional certification from the Malawi Institute of Purchasing and Supply (MIPS) is highly advantageous. Some positions may accept equivalent experience with strong computer skills in MS Office and ERP systems.
What are the typical day-to-day responsibilities of a Procurement Assistant?
You will process purchase requisitions, prepare tender documents, and maintain supplier databases. Daily tasks include liaising with vendors, tracking orders, and ensuring compliance with Malawi's Public Procurement and Disposal of Assets Act. You will also assist in evaluating bids and preparing reports for procurement committees.
How is the work culture and what expectations should I have as a Procurement Assistant in Malawi?
Parastatal organizations like Lilongwe Water Board emphasize formal hierarchy, punctuality, and adherence to bureaucratic procedures. You are expected to demonstrate integrity, transparency, and teamwork in all procurement processes. Dress code is typically business formal, and respect for senior colleagues is essential in Malawian workplace culture.
What career progression opportunities exist for a Procurement Assistant in Malawi?
With experience and additional MIPS certifications, you can advance to Procurement Officer, Senior Procurement Officer, or Procurement Manager roles. Some professionals transition to Chief Procurement Officer positions in larger parastatals or move into private sector supply chain management. Continuous professional development through MIPS workshops and further education at MIM or university level accelerates growth.
What benefits typically come with a Procurement Assistant position in Malawian parastatals?
Parastatals generally offer medical aid schemes, pension contributions through the Public Service Pension Fund or similar schemes, and annual leave entitlements as per Malawi labour laws. You may also receive housing or transport allowances depending on the employer's policy. Specific benefits vary by organization and are usually detailed in the employment contract.
How do I apply for a Procurement Assistant role and what do employers in Malawi look for?
Monitor job advertisements in national newspapers like The Nation and Daily Times, or official parastatal websites, and submit applications with certified copies of academic and professional certificates. Employers prioritize candidates with MIPS membership, relevant experience in public sector procurement, and strong knowledge of Malawian procurement regulations. Include references from previous supervisors and demonstrate integrity throughout the selection process, which typically involves written tests and panel interviews.