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Air Cargo Malawi Limited (ACM) was incorporated in 1979 in accordance with the Companies Act of Malawi, Cap. 46:03. The mandate of ACM is to carry on the business of carriage of cargo and mail by air, handling, storage, and to promote commercial activities related to the business of the Company.
Applications are invited from suitably qualified and experienced candidates to fill the following vacant position:
Procurement Officer
Location: Lilongwe
Division: Procurement Unit
Reporting to : Senior Procurement Officer
Purpose of the Job
The Procurement Officer will be responsible for facilitating the procurement of goods and services, maintaining efficient inventory management systems, and ensuring the proper storage and issuance of stock in compliance with the Company’s procurement policies and procedures.
Applications are invited from suitably qualified and experienced candidates to fill the following vacant position:
Procurement Officer
Location: Lilongwe
Division: Procurement Unit
Reporting to : Senior Procurement Officer
Purpose of the Job
The Procurement Officer will be responsible for facilitating the procurement of goods and services, maintaining efficient inventory management systems, and ensuring the proper storage and issuance of stock in compliance with the Company’s procurement policies and procedures.
Job Summary
- Type: full-time
- Location: Lilongwe
- Category: Procurement
- Closing Date: 2026-07-31
Key Responsibilities
- Receiving, recording, and processing procurement requisitions from user departments.
- Preparing and dispatching Requests for Quotations (RFQs) to suppliers.
- Maintaining accurate records and minutes of Internal Procurement Committee (IPC) decisions.
- Providing timely updates to user departments on the status of procurement requests.
- Registering approved procurement requests and forwarding them to the Finance Department for Local Purchase Orders (LPOs) or payment processing.
- Coordinating the collection of purchased goods from suppliers and verifying the quality and quantity of deliveries.
- Managing inventory by maintaining optimum stock levels while ensuring the safe storage and security of goods.
- Filing procurement documentation and preparing periodic procurement and inventory reports.
- Ensuring compliance with the Public Procurement and Disposal of Assets Act, company procurement policies, and other applicable regulations.
- Performing any other procurement-related duties as may be assigned by the Senior Procurement Officer.
Requirements
- Diploma in Procurement, Supply Chain Management, or at least CIPS Level 4 or an equivalent qualification from a recognized institution.
- A minimum of three (3) years’ practical experience in procurement and stores management.
- Sound knowledge of procurement procedures, inventory control, and contract administration.
- Good computer skills, particularly in Microsoft Office applications.
- Excellent written and verbal communication skills.
- Ability to prepare accurate procurement reports and maintain proper records.
- Membership with the Chartered Institute of Procurement and Supply (CIPS) or another relevant professional body will be an added advantage.
How to Apply
Interested candidates who meet the above requirements should submit their application letter together with a detailed Curriculum Vitae, certified copies of academic and professional certificates, and contact details of at least three traceable referees addressed to:
The Chief Executive Officer
Air Cargo Malawi Limited
P.O. Box 37537
LILONGWE 3
Only shortlisted candidates will be acknowledged and invited to interview.
Closing Date: 31 July 2026
Air Cargo Malawi Limited is an equal opportunity employer.
All qualified women are encouraged to apply.
About the Company
Air Cargo Malawi Limited stands as an established and vital player in Malawi's logistics sector, primarily focused on air freight services. The company offers a comprehensive suite of solutions, encompassing customs clearance, freight forwarding, warehousing, and domestic transportation across Malawi. With operations centered around key international gateways such as Lilongwe International Airport, it plays a critical role in facilitating both import and export trade for businesses nationwide. Air Cargo Malawi Limited is dedicated to providing efficient and reliable cargo handling, ensuring seamless movement of goods for a diverse client base within Malawi. This commitment supports the economic backbone of the country by linking Malawian enterprises to global markets.
Seamless Air Cargo and Logistics Solutions in Malawi.
Frequently Asked Questions
What qualifications and experience are typically required for a Procurement Officer role in Malawi, especially one related to logistics or air cargo?
Most employers in Malawi look for a diploma or degree in Procurement, Supply Chain Management, or Business Administration. Relevant professional certifications like CIPS are highly valued, along with practical experience in procurement, ideally within a logistics or freight environment.
What are the common day-to-day responsibilities of a Procurement Officer at a company like Air Cargo Malawi?
Daily tasks include sourcing and negotiating with suppliers for goods and services essential for air cargo operations, managing purchase orders, and ensuring timely delivery. This often involves maintaining supplier relationships, monitoring inventory, and ensuring compliance with procurement policies.
What is the typical work culture and what are the key expectations for a Procurement Officer within a Malawian logistics company?
The work culture often emphasizes teamwork, respect for hierarchy, and strong interpersonal communication skills. Employers expect punctuality, diligence, integrity in financial dealings, and a proactive approach to problem-solving within the supply chain.
What are the realistic career progression opportunities for a Procurement Officer in Malawi?
A Procurement Officer can advance to senior roles such as Senior Procurement Officer, Procurement Manager, or Supply Chain Manager within the company or a similar organization. Gaining further professional qualifications and demonstrating strong performance are key to unlocking these opportunities.
What kind of benefits package, such as leave, medical aid, or pension, can a Procurement Officer typically expect in Malawi?
Standard benefits usually include annual leave, sick leave, and contributions to a pension scheme as mandated by Malawian law. Many established companies also offer medical aid coverage for employees, sometimes extending to immediate family members.
What is the best way to apply for a Procurement Officer position in Malawi, and what do employers typically look for in a successful candidate during the hiring process?
Applications are usually submitted via email or an online portal, requiring a detailed CV and a cover letter tailored to the specific role. Employers seek candidates with strong negotiation skills, attention to detail, ethical conduct, and a proven ability to manage supply chains efficiently.